Job Description
CRU - WORLD HEADQUARTERS
POSITION DESCRIPTION
BUSINESS TITLE: ADMINISTRATIVE ASSISTANT 3
MINISTRY/TEAM: JESUS FILM PROJECT / DEVELOPMENT
FLSA STATUS: NON-EXEMPT
JOB CODE: AA3-ADMINISTRATIVE ASSISTANT 3-(UN2/7)
MISSION: CRU IS A CARING COMMUNITY PASSIONATE ABOUT CONNECTING PEOPLE TO JESUS CHRIST
SUMMARY DESCRIPTION OF POSITION:
UNDER THE GENERAL DIRECTION OF AN ASSIGNED SUPERVISOR, PERFORM A WIDE VARIETY OF COMPLEX CLERICAL, ADMINISTRATIVE AND SECRETARIAL DUTIES FOR AN ADMINISTRATOR LEVEL TEAM OF ADVISORS. INCUMBENTS IN THE ADMINISTRATIVE ASSISTANT 3 CLASS PERFORM COMPLEX DUTIES FOR TOP-LEVEL ADMINISTRATORS INVOLVING LARGE DEPARTMENTS OR HIGHLY VISIBLE AND BROAD ADMINISTRATIVE FUNCTIONS.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:
ACTIVELY AND INTENTIONALLY GROW IN HIS/HER CHRISTAIN FAITH
MAINTAIN A POSITIVE WITNESS FOR CHRIST
EXPRESS A DEPENDENCE ON THE HOLY SPIRIT
SHARE WHAT GOD IS TEACHING HIM OR HER
CONSISTENTLY ATTEND AND PARTICIPATE IN TEAM/MINISTRY DEVOTIONAL TIMES
FOR THIS POSITION:
WORK WITH A TEAM OF KNOWLEDGEABLE ADVISORS TO DEVELOP THE FINANCIAL RESOURCES FOR THE ORGANIZATION.
ACT AS LIAISON BETWEEN THE DEVELOPMENT REPRESENTATIVES (TEAM), INTER-DEPARTMENTAL TEAMS, AND MINISTRY PARTNERS.
ARRANGE FOR A VARIETY OF MEETINGS AND CONFERENCES, BOTH INDIVIDUALLY AS WELL AS CORPORATELY, FOR THE TEAM.
SCREEN EMAIL, MAIL, PHONE CALLS AND REFER MATTERS IN ORDER OF PRIORITY OR RESPOND INDEPENDENTLY WHEN POSSIBLE.
KEEP THE TEAM APPRISED OF ALL PERTINENT INFORMATION SUCH AS SCHEDULES, OPPORTUNITIES, NEEDS, PRIORITIES, AND PROVIDE FOLLOW UP.
PREPARE, TYPE, DISTRIBUTE, AND MAINTAIN FILES OF A VARIETY OF CORRESPONDENCE, AGENDAS, MEMORANDUM, MINUTES, CONTRACTS, AND OTHER MATERIALS INCLUDING THOSE OF A CONFIDENTIAL NATURE.
PROVIDE ADMINISTRATIVE SUPPORT FOR MEETINGS, RETREATS, ON SITE AND OFF SITE CONFERENCES.
ARRANGE TRAVEL PLANS AND COMPILE NECESSARY DOCUMENTATION FOR TRAVEL RELATED MEETINGS AS REQUIRED.
RECONCILE CORPORATE CREDIT CARD REPORTS, OPERATING REIMBURSEMENTS FOR THE INDIVIDUAL TEAM MEMBERS.
WORK CLOSELY WITH OTHER MEMBERS OF THE DEVELOPMENT DEPARTMENT, IT’S ADMINISTRATIVE TEAM, AND OTHER DEPARTMENTAL TEAMS WITHIN THE ORGANIZATION.
CROSS-TRAIN WITH THE ADMINISTRATIVE TEAM IN THE LAGUNA NIGUEL OFFICE.
SUPERVISORY RESPONSIBILITIES:
THIS JOB HAS NO SUPERVISORY RESPONSIBILITIES.
OTHER FUNCTIONS (NON-ESSENTIAL):
PERFORM RELATED DUTIES OR SPECIAL PROJECTS AS ASSIGNED
PARTICIPATE IN THE CHRISTMAS CALLING CAMPAIGN, COMPLETING REQUIRED AMOUNT OF CALLS
QUALIFICATIONS:
TO PERFORM THIS JOB SUCCESSFULLY, AN INDIVIDUAL MUST BE ABLE TO PERFORM EACH ESSENTIAL DUTY SATISFACTORILY. THE REQUIREMENTS LISTED BELOW ARE REPRESENTATIVE OF THE KNOWLEDGE, SKILL, AND/OR ABILITY REQUIRED. REASONABLE ACCOMMODATIONS MAY BE MADE TO ENABLE INDIVIDUALS WITH DISABILITIES TO PERFORM THE ESSENTIAL FUNCTIONS.
KNOWLEDGE OF:
MINISTRY ORGANIZATION, OPERATIONS, POLICIES AND OBJECTIVES
OPERATION, PROCEDURES AND PRECEDENTS OF OFFICE TO WHICH ASSIGNED
CORRECT ENGLISH USAGE, GRAMMAR, SPELLING, PUNCTUATION AND VOCABULARY
UTILIZE THE COMPUTER TO PERFORM ADVANCED-LEVEL WORD PROCESSING FUNCTIONS INCLUDING COMPLEX FORMATTING OF DOCUMENTS
ABILITY TO:
PERFORM COMPLEX ADMINISTRATIVE AND SECRETARIAL WORK WITH SPEED AND ACCURACY
PERFORM ADVANCE OPERATIONS AND TECHNIQUES IN WORD PROCESSING AND OTHER OFFICE-RELATED COMPUTER SOFTWARE
INTERACT WITH HIGH LEVEL LEADERS AND MINISTRY PARTNERS
ANALYZE SITUATIONS ACCURATELY AND ADOPT AN EFFECTIVE WORKING RELATIONSHIP WITH OTHERS
STRONG ORAL AND WRITTEN COMMUNICATION SKILLS
MEET SCHEDULES AND TIMELINES
ORGANIZE AND FOLLOW THROUGH WITH PROJECTS
TYPE AT 50-60 WPM NET PER MINUTE FROM CLEAR COPY
MAINTAIN RECORDS AND PROVIDE INFORMATION IN THE TIMEFRAME NEEDED
MAINTAIN HIGH LEVEL OF CONFIDENTIALITY
WORK UNDER PRESSURE AND ADAPT TO CONSTANT CHANGES
REVIEW AND PROOF DOCUMENTS, RECORDS AND FORMS FOR ACCURACY
ABILITY TO MANAGE AND PRIORITIZE TASKS AND SCHEDULE
EDUCATION AND/OR EXPERIENCE:
ANY COMBINATION EQUIVALENT TO TWO YEARS’ COLLEGE LEVEL WORK IN ADMINISTRATIVE MANAGEMENT AND THREE YEARS’ EXPERIENCE IN AN ADMINISTRATIVE OFFICE POSITION OF INCREASING RESPONSIBILITY IS PREFERRED.
WORK ENVIRONMENT:
THE WORK ENVIRONMENT CHARACTERISTICS DESCRIBED HERE ARE REPRESENTATIVE OF THOSE AN EMPLOYEE ENCOUNTERS WHILE PERFORMING THE ESSENTIAL FUNCTIONS OF THIS JOB. REASONABLE ACCOMMODATIONS MAY BE MADE TO ENABLE INDIVIDUALS WITH DISABILITIES TO PERFORM THE ESSENTIAL FUNCTIONS.
PHYSICAL DEMANDS/ABILITIES:
WHILE PERFORMING THE DUTIES OF THIS JOB, THE EMPLOYEE IS REGULARLY REQUIRED TO USE HANDS TO FINGER, HANDLE, OR FEEL; AND TALK AND/OR HEAR. THE EMPLOYEE FREQUENTLY IS REQUIRED TO WALK AND SIT. THE EMPLOYEE IS OCCASIONALLY REQUIRED TO STAND AND REACH WITH HANDS AND ARMS. THE EMPLOYEE MUST OCCASIONALLY LIFT AND/OR MOVE UP TO 10 POUNDS. SPECIFIC VISION ABILITIES REQUIRED BY THIS JOB INCLUDE CLOSE VISION.
CHRISTIAN GROWTH:
IT IS ANTICIPATED THAT ALL EMPLOYEES OF CAMPUS CRUSADE FOR CHRIST, THROUGHOUT THE COURSE OF THEIR EMPLOYMENT, WILL ACTIVELY SEEK OPPORTUNITIES FOR GREATER UNDERSTANDING, INVOLVEMENT AND CONNECTION WITH OUR MINISTRY BY TAKING PART IN VARIOUS ACTIVITIES AS SPECIFIED BY THEIR LEADERSHIP. THIS INCLUDES ATTENDING PERIODIC BIBLE STUDIES AND OTHER WORSHIP EXPERIENCES WHICH OCCUR IN THE WORKPLACE DURING THE WORKWEEK. EMPLOYEES ARE ALSO EXPECTED TO ACTIVELY AND INTENTIONALLY GROW IN THEIR CHRISTIAN FAITH AND EXHIBIT CHRISTIAN CHARACTER AS DEMONSTRATED BY THEIR ATTITUDE, APPEARANCE AND CONDUCT AS OUTLINED IN THE "STANDARDS AND EXPECTATIONS" SECTION OF THE EMPLOYEE HANDBOOK.
Company Description
Jesus Film Project is an evangelical organization created in 1981 by Campus Crusade for Christ founder Bill Bright to distribute the 1979 film, Jesus, not only in English, but also in many of the world's languages with the stated goal of reaching "every nation, tribe, people and tongue, helping them see and hear the story of Jesus in a language they can understand." Jesus Film Project is also a member of the Forum of Bible Agencies International.