Executive Assistant
Reports to Vice President of Human Resources
Job Summary:
The Executive Assistant (EA) will manage and maintain multiple Executive's busy and complex calendars; keep the Executive's well-informed on assignments, projects and important matters; respond to inquiries and complaints; and represent the Executive's in a diplomatic and professional manner. Additionally, the Executive Assistant is responsible for ensuring the efficiency and effectiveness of the day-to-day operations of the Executives. The ideal candidate has experience providing high-level support to multiple senior executives, and this person has the ability to handle complex and highly sensitive matters with tact and is able to prioritize and manage multiple tasks in a fast-paced setting.
Essential Duties & Responsibilities:
Manage the calendars and book frequent travel for multiple high level Executives
Schedule daily agenda and internal bi-weekly office meeting; record minutes for all Executive meetings.
Facilitate clear communication between the Executives and team members with a high degree of confidentiality and diplomacy.
Track deadlines and follow-up on approvals regarding all Executives
Some administrative tasks including but not limited to: email, filing, and other general office tasks; create and maintain an inventory of office and promotional supplies
Maintain confidentiality of highly sensitive information
Composes and prepares correspondence, agenda items, reports, contracts, presentations, spreadsheets, projects and other documents often of a highly sensitive and confidential nature;
Proofreads and reviews the work product of typed and other materials for accuracy and completeness; ensures materials, reports and documents for Executive's signature are accurate and complete; responds independently to correspondence and email inquiries regarding a variety of department matters
Acts as liaison in coordinating matters between the Executives and other department heads, managers and staff, representatives of outside agencies, etc.
Qualifications:
3-5 years as Executive Assistant / Office Manager
Attention to detail - Focusing on the details of work content, work steps and final work product.
Handling Conflict - Dealing with sensitive and complex issues, situations and concerned people.
Informing - Proactively obtaining and sharing information.
Customer Focus - Engaging and treating internal and external clients with courtesy, sensitivity, and respect.
Oral communication – Engaging effectively in dialogue.
Self-Management– Showing personal organizational, self-discipline, and dependability.
Face-to-face customer service experience.
Strong interpersonal and communication skills, including proper telephone etiquette
Possesses strong organizational skills to execute and prioritize multiple tasks
Understands basic record keeping practices and procedures
Experience operating office equipment such as computers, calculators, and photocopiers. Must be computer proficient with basic skills in Word and Excel
Physical Requirements:
Ability to sit for long periods of time
Ability to access and operate Company computer system including prepare documents, enter data into computer system, read reports from a computer data base or email system
Crunch Fitness is looking for energetic, enthusiastic people that are passionate about health and fitness to join our team.
Looking to combine work, fitness and fun? Crunch Fitness is looking for energetic, enthusiastic people that are passionate about health and fitness to join our team. Working at Crunch is more than a job, it’s an opportunity to inspire others to reach their fitness goals. Our ‘No Judgments’ philosophy attracts a diverse and welcoming group of professionals and makes Crunch an amazing company to work for.
Crunch is a gym that believes in making serious exercise fun by fusing fitness and entertainment and pioneering a philosophy of No Judgments. Our gyms are packed with the latest state-of-the-art cardio and strength training equipment, weight room, full-service locker rooms with showers, tanning booths, HydroMassage® bed, and an extensive schedule of Crunch’s signature classes including Zumba®, BodyWeb with TRX®, Yoga Body Sculpt, Belly Butt and Thighs Bootcamp, and more.
Please note: This job description was designed as a summary of the typical function of the job, and is not a comprehensive list of all possible job responsibilities. The tasks and duties might differ from those outlined above and other duties, as assigned may be part of the job.
Fitness Club Management is an Equal Opportunity Employer Our Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability or genetics.