At Crunch Fitness we are committed to helping our team members and members to become the best version of themselves. We're changing the landscape of the fitness industry and believe that fitness can be accessible, affordable and a way of life for everyone. There are no Judgments here = not too much or not enough, no stares of disapproval. Here we keep open minds. We are nurturers. We seek only to encourage, empower and entertain. There is no one type. There is no one reason. There is no one way. What we are is a diverse community; what we have is a culture of fun; what there is, is room for everyone; all kinds of people with all kinds of goals who've chosen to reach them with us. We're looking for committed and dedicated individuals to help grow our business, so that we can share and spread our "NO JUDGMENTS" philosophy with more people.
Description:
The Executive Assistant (EA) will manage and maintain seven Executive's busy and complex calendars; keep the Executive's well-informed on assignments, projects and important matters; respond to inquiries and complaints; and represent the Executive's in a diplomatic and professional manner. Additionally, the Executive Assistant is responsible for ensuring the efficiency and effectiveness of the day-to-day operations of the Executives. The ideal candidate has experience providing high-level support to multiple senior executives, and this person has the ability to handle complex and highly sensitive matters with tact and is able to prioritize and manage multiple tasks in a fast-paced setting.
Essential Duties & Responsibilities:
Manage the calendars and book frequent travel for seven high level Executives
Schedule daily agenda and internal bi-weekly office meeting; record minutes for all Executive meetings.
Facilitate clear communication between the Executives and team members with a high degree of confidentiality and diplomacy.
Track deadlines and follow-up on approvals regarding all Executives
Some administrative tasks including but not limited to: email, filing, and other general office tasks; create and maintain an inventory of office and promotional supplies
Maintain confidentiality of highly sensitive information
Composes and prepares memoranda, correspondence, agenda items, reports, contracts, presentations, spreadsheets, and other documents often of a highly sensitive and confidential nature;
Proofreads and reviews the work product of typed and other materials for accuracy and completeness; ensures materials, reports and documents for Executive's signature are accurate and complete; responds independently to correspondence and email inquiries regarding a variety of department matters
Acts as liaison in coordinating matters between the Executives and other department heads, managers and staff, representatives of outside agencies, etc.
Qualifications:
3-5 years as Executive Assistant / Office Manager
Attention to detail - Focusing on the details of work content, work steps and final work product.
Handling Conflict - Dealing with sensitive and complex issues, situations and concerned people.
Informing - Proactively obtaining and sharing information.
Customer Focus - Engaging and treating internal and external clients with courtesy, sensitivity, and respect.
Oral communication – Engaging effectively in dialogue.
Self-Management– Showing personal organizational, self-discipline, and dependability.
Face-to-face customer service experience.
Strong interpersonal and communication skills, including proper telephone etiquette
Possesses strong organizational skills to execute and prioritize multiple tasks
Understands basic record keeping practices and procedures
Experience operating office equipment such as computers, calculators, and photocopiers. Must be computer proficient with basic skills in Word and Excel
Certifications / Educational Requirements:
Bachelor's Degree preferred but not required
Physical Requirements:
Ability to sit for long periods of time
Ability to access and operate Company computer system including prepare documents, enter data into computer system, read reports from a computer data base or email system
Work Environment:
Casual office
The noise level in the environment can be occasionally loud
Must be able to travel by car and airplane up to 10% of the time
This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.
FULL-TIME Full-time