Job Description

The Payroll Specialist will interact directly with management, peers, and employees to ensure effective administration and coordination of all payroll activities, specifically focusing on ADP timecard compliance, PTO, garnishment deductions and payroll tax issues. The Payroll Specialist is responsible for all activities that involve payroll, payroll deductions and payroll taxes. Additionally, the Payroll Specialist is responsible for effectively working in tandem with Department Heads and Leadership to ensure that all payroll activities are executed in a coherent, seamless, and professional manner. Strong work ethic, positive attitude, attention to detail and promptness are key attributes of a successful Payroll Specialist. The Payroll Specialist is expected to operate from a hands-on perspective and coordinate and assist all Culver leaders, peers, and front-line employees to achieve the company's overall strategy and goals.

PRIMARY DUTIES AND RESPONSIBILITIES:

·         Maintain an up to date understanding of all labor, hiring and other HR laws and ensure all actions and activities are compliant

·         Maintain all confidential employee files, electronic and physical, to ensure compliancy and privacy

·         Be proficient in day-to-day ADP processes and activities including running reports and extracting data into usable Excel/PDF formats

·         Possess general knowledge of ADP functions; be the primary interface with ADP regarding payroll activities, functionality, and design

·         Manage timecards and exception reports. Responsible for timely payroll processing

·         Manage Deductions including 401k, child support withholding orders, medical benefits, etc.

·         Manage garnishments including completing support orders, filing, and sending timely responses on biweekly basis as required

·         Manage reimbursements such as cell phone allowances, and other expenses documented in expensify

·         Manage and execute sales incentives

·         Manage and execute shift differentials

·         Manage and execute benefit payouts such as PTO, holiday pay, etc.

·         Manage and execute pro-rated payments for new and terminated salaried employees

·         Set up necessary SUI/SIT jurisdictions, both with the state and payroll provider. Address notices from state agencies and provide                    reports to state agencies as required

·         Manage and execute proper calculations and withholding of state/federal payroll taxes

·         Manage, execute, and supervise necessary payroll process and activities including payroll deductions, garnishments, and biweekly                payroll batch processing, etc.

·         Act as 401K administrator responsible for loan management and related payroll deductions

·         Manage deductions associated with employee benefits

·         Be familiar with and be able to effectively capitalize on SHRM knowledge base

·         Generate reports and provide HR data needed by or related to other departments

·         Drive company initiatives including overtime reduction and lunch break compliance

·         Work in collaboration with finance on cross-over matters such as medical insurance negotiations, etc.

·         Recommend and lead necessary changes to facilitate the compliance and growth of the company

·         Coordinate with generalist on proper payout of final paychecks for any employee terminations

·         Maintain employee files with universal naming conventions to ensure appropriate access and availability

·         Maintenance of employee time off, holiday and other time banks

·         Consistent electronic and/or verbal communication with all organizational levels and external business partners

·         Consistent daily communication with all appropriate parties regarding all payroll/HR aspects

·         Protect entrepreneurial information and workplace confidentiality

·         Attend all required internal and external business meetings

·         Perform other duties as assigned

MINIMUM REQUIRED QUALIFICATIONS:

·         ADP or similar HR platform experience

·         Payroll processing experience

·         Has knowledge or is familiar with HR legal compliance requirements

·         Must have and be able to use personal communication device for business communication responsibilities

·          Excellent time management skills

·         Excellent verbal and written communication skills

·         Proficient with Microsoft, Excel, Word, Outlook, Power Point, Teams and SharePoint

·         Exercise good judgement with the ability to make timely and sound decisions

·         Versatility, flexibility, and willingness to work within constantly changing priorities with enthusiasm

·         Strong interpersonal skills

·         Strong leadership skills

·         Ability to deal effectively with a diversity of individuals at all organizational levels

·         Strong organizational and problem-solving skills/ able to manage priorities and workflow

·         Commitment to excellence and high standards

·         Legally allowed to work in the United States

REQUIRED EDUCATION:

·         High school diploma

·         College degree or certification in related field a plus but not required

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

·         Frequent standing and walking

·         Consistent use of hands and the ability to reach with arms

·         Consistent use of fine motor skills using fingers to handle or feel

·         Long periods of sitting

·         Required to be able to speak and hear

·         Lifting of objects up to 20 pounds

POSITION TYPE/EXPECTED WORK HOURS:

This is a full-time position requiring a minimum of 40 hours per week. This is a required in office position. Remote work is not available. Occasional evening and weekend phone and computer work is required to support deployed employees.

TRAVEL:

This position is primarily local

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

Company Description

In addition to being one of America’s fastest growing companies in 2016 and 2017, Culver Equipment, LLC is an industry leader in material handling systems, warehouse planning, design, and the sales and installation of warehouse equipment. Culver Equipment was founded in 1997 by John M. Culver. The company is based out of Arizona but works on projects all over the United States. One of our core beliefs is a strict adherence to all safety protocol. We have an impressive record for preventing work-related accidents. At Culver, we provide a full service product, from design to installation and every step in between, providing a clean and ready to use product in a timely manner. We approach each project as unique and believe each project has different needs and solutions. We enjoy working on projects that present opportunities to be creative, finding solutions to unique problems.