Benefits:

Employee discounts

Paid time off

We are looking for a Dental Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Must have previous experience as a Front office manager in dental. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, bank deposits

Schedule meetings and appointments

Organize the office and order stationery and equipment

Maintain the office condition and arrange necessary repairs

Partner with HR to update and maintain office policies as necessary

Organize office operations and procedures

Coordinate with IT department on all office equipment

Ensure that all items are invoiced are sent to the accounting department

Manage office General and Administrative budget, ensure accurate and timely reporting

Provide general support to staff and patients

Assist in interviewing new hires

Address employees queries regarding office management issues (e.g. stationery, and Hardware)

Skills

Proven experience as a Dental Office manager

Experience in Open Dental

Knowledge of office administrator responsibilities, systems and procedures

Proficiency in MS Office (MS Excel and MS Outlook, in particular)

Hands on experience with office machines (e.g. fax machines and printers)

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills in a fast-paced environment

A creative mind with an ability to suggest improvements

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Must have 2-3 years previous dental experience as office manager