Job Description:
Carries out supervisory responsibilities in accordance with ADOR’s core values, agency policies, applicable standard work, and applicable laws. Responsibilities include:
Actively participating in the interviewing and hiring processes and ensuring successful functional onboarding of new employees
Planning, assigning, coordinating and overseeing daily work of direct reports in alignment with strategic, operational, and tactical priorities of the organization
Conducts regular one-on-one meetings providing constructive, balanced, regular performance feedback, coaching and mentoring
Setting reasonable stretch performance goals and conducting mid-year and annual performance appraisals
Recognizing and rewarding performance excellence, culture championship, and continuous improvement efforts
Communicating and enforcing agency policies and programs
Other Leadership specified times
Call Center Hours are 7 AM-6PM - closing shifts can be working through 6:15 PM. 8:30-5 is only for the 4-week training period
Individuals hired into this Manager/Leader role must also be the dedicated Manager for all Saturday 4hr shifts. Currently, we provide service 2 Saturdays a month from 8 a.m. to 12 p.m., but this will increase to every Saturday as call volumes grow.
Tentative start date will be dependent upon interviews conducted, onboarding completed, and the state agency issuing a PO.
HireRight must be used for Background Checks and Drug Screenings
Local Only Candidates - Resumes must specify the current location of the candidate, all those who do not state current location will not be considered. - AS A REMINDER - Candidates must be local at time of submission, and available for in person interviews within 1 week of the posting close date. Candidates must also be able to start within 2 weeks of an offer being made.
Applying corrective action, addressing complaints and resolving problems in a timely fashion, involving and collaborating with leadership and Human Resources as appropriate.
Skilled in:
Strong verbal, written, and listening communication skills
Excellent customers services acumen and skills
Excellent interpersonal skills and demeanor
Effective organization and time management skills with the ability to manage multiple projects simultaneously and work in high-pressure situations
Effective project management skills with the ability to lead, direct the work of teams without formal supervisory authority
Proficient in the use of a PC in a Windows environment; in the use of the Internet; in the use of MS Office Applications such as Outlook, Word and Excel, PowerPoint; and in the use of Google Suite applications such as GMail, Sheets, Docs, and Drive.
Proficient in the use of various Agency databases and applications such as the Customer Service Center (Ticketing System), CUIC Reports (call routing and call flow), Engage (call recording system) and Finesse (agent logged time
Upskill Opportunities:
Learn agency and division policies and procedures
Master division, and team goals and objectives
Understanding of License & Registration and Collections processes for all tax types
Knowledge of theories and practices of good customer service and phone etiquette
Understanding of basic accounting principles and mathematical functions
Understanding of key production leading and lagging indicators in customer experience solutioning;
Ability to:
Ability to clear a comprehensive background and clearance process that includes an Arizona tax compliance verification, and a criminal background check through the FBI via level one fingerprint clearance through the Arizona Department of Public Safety
Ability to work with a high degree of autonomy and also participate collaboratively as part of a team
Ability to establish and maintain an inclusive and innovative environment that collaborates and empowers others to be engaged in the mutually beneficial outcome
Ability to understand and solve problems by applying intermediate analytical skills to include collecting all the relevant information and data needed to address the problem; organizing, classifying and synthesizing the data into fundamental issues; from the information, identifying the most probable causes of the problem; reducing the information down into manageable components; identifying the logical outcomes from the analyses of the data collected; and, identifying the options and solutions for addressing the problems analyzed.
Willingness and ability to embody ADOR’s core values of Do the Right Thing, Commit to Excellence, and Care About One Another
Must-see Skills on the resume:
Minimum of 2 years leading/managing a frontline phone team in a fast-paced Call Center environment (not a team lead)
Minimum of four (4) years’ related experience in customer service, legal, financial, tax, banking, or similar field of work
Strong verbal, written, and listening communication skills
Excellent customers service acumen and skills
Excellent interpersonal skills and demeanor
Effective organization and time management skills with the ability to manage multiple projects simultaneously and work in high-pressure situations
Effective project management skills with the ability to lead, direct the work of teams without formal supervisory authority
Required Skills
A Bachelor's degree in business or related
Experience with Continuous Improvement, Six Sigma and/or LEAN
Hybrid Schedule (25% Onsite):
As business needs dictate, it is mandatory to come into the Phoenix office for the following reasons:
Day 1 of New Employee Orientation
Mandatory meetings
IT issues
Based on performance
Return of equipment if you have a voluntary/involuntary separation, as it is State property
Call Center Hours are 7 AM-6PM - closing shifts can be working through 6:15 PM. 8:30-5 is only for the 4-week training period
Individuals hired into this Manager/Leader role must also be the dedicated Manager for all Saturday 4hr shifts. Currently, we provide service 2 Saturdays a month from 8 a.m. to 12 p.m., but this will increase to every Saturday as call volumes grow.