Job Description

Job Description

Executive Assistant Job Advertisement

Divine Blalock Martin & Sellari (DBMS) ONE OF SOUTH FLORIDA’S LEADING TAX AND CONSULTING CPA FIRMS SINCE 1932

DBMS is looking for a highly organized and detail-oriented Executive Assistant to support multiple CPA Executives. They will handle everything from e-mails, phone calls, scheduling meetings, faxing documents, collecting signatures from clients, and processing e-file returns.

We offer competitive salaries ($20-25/hour + overtime) and a flexible schedule. We believe in work/life balance and treating team members fairly. While overtime is required during tax season, we generally require significantly less than other firms.

Job Duties

· Provide comprehensive administrative support to the executive team, managing calendars and scheduling meetings.

· Prepare and edit correspondence and reports using Microsoft Office Suite, ensuring accuracy and professionalism.

· Assist in the preparation of tax documents, and other accounting-related materials.

· Coordinate internal and external meetings, including preparing meeting agendas, distributing materials, and taking minutes.

· Manage confidential and sensitive information, maintaining strict confidentiality and handling sensitive matters with discretion.

· Process expense reports, invoices, and purchase orders, ensuring accuracy and adherence to company policies.

· Implement efficient filing systems, both electronic and physical, ensuring easy retrieval of documents.

· Assist in the coordination and execution of special projects, events, and client engagements.

· Act as the primary point of contact for clients, vendors, and stakeholders, ensuring excellent customer service.

Executive Assistant Qualifications

· Associate’s Degree preferred, but not required

· Four or more years of experience in an administrative role reporting directly to upper management

· Excellent written and verbal communication skills

· Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

· Proficiency with office productivity tools and an aptitude for learning new software and systems

· Flexible team player, willing to adapt to changes and unafraid of challenges

· Ability to maintain confidentiality of information related to the company and its employees

Total Compensation:

· $20-25/hr + Overtime

· PTO (8 Holidays, 5 Personal Days, Starts at 2 weeks of vacation)

· 401(k) Plan – Firm will match 1/2 of employee contribution up to 2%

· Group Health Insurance – Premium Paid at 75%

· Cafeteria plan for medical expenses, childcare, and premiums

· Long-term disability insurance – Paid at 100%

· Life insurance – Paid at 100%

· Aflac insurance policies are available at 100% employee cost

· Dental insurance – The firm pays 100% of employees' premium

· Reimbursement for health/gym club memberships, CPE, and professional organization dues

Company Description

DBMS believes in work/life balance and treats employees fairly. Employees are given broad discretion how to complete tasks. Manger will be provided with new and challenging opportunities to help ensure they are continually growing as a professional.

DBMS provides a very generous ongoing structure for any new work brought in and managed by an employee.

Company Description

DBMS believes in work/life balance and treats employees fairly. Employees are given broad discretion how to complete tasks. Manger will be provided with new and challenging opportunities to help ensure they are continually growing as a professional.\r\n\r\nDBMS provides a very generous ongoing structure for any new work brought in and managed by an employee.