GENERAL ACCOUNTABILITY

Under the general supervision of the Planner-Scheduler, Assistant Scheduler performs activities for general clerical tasks, consumption of production batches in SAP (Corking), and provide production floor sheets and labels.

SPECIFIC ACCOUNTABILITIES

The specific responsibilities of the Production Administrative Assistant, while not limited to include:

• Organizing and maintaining files and batch sheet records for historical and quality purposes.
• Responsible for following production schedules and closing at the end of each month.
• Responsible for creating, populating, issuing, and corking materials (corking meaning consumption of materials into SAP) into the SAP system and accurately yielding the produced product – the creation of production order tickets.
• Responsible for the creation of the production, co-ship, and finished goods labels. Create labels and batch sheets for production and products shipped off the plant site. Print batch sheets attached to a production order generated from SAP (called a make & pack ticket) for manufacturing to run production processes.
• Assist the Planner-Scheduler with inventory control, monthly schedules, and releasing orders in SAP.
• Responsible for completing a monthly cycle count of inventory.
• Key role in carrying out the annual physical inventory.
• Create orders and maintain inventory of supplies and assist with ordering production supplies. In SAP release of purchase requisitions for raw materials needed to comply with monthly production schedules.
• Responsible for calculation of materials, utilizing SAP and Production schedule, to determine required raw bulk materials needed to comply with a weekly production schedule.
• Assist planner-scheduler in extracting data for financial or inventory reports.
• Responsible for distribution of the mail for the designated production area.
• Orders and maintain inventory of office supplies for manufacturing and logistics.
• Responsible for ensuring backup components (materials) are available for production to use during a campaign to prevent disruption to the production process.
• Responsible for updating the monthly MIP plan (regarding completion of the production plan for finished goods).
• Assist manufacturing with investigating production discrepancies in SAP.
• Responsible for maintaining ISO procedures pertaining to their job function and responsibilities.
• Responsible for participation as a team committee member in 5S Safety Program.

QUALIFICATIONS / EDUCATION / EXPERIENCE

• High School diploma or equivalent required
• Minimum two years of experience within an administrative capacity, preferably in a manufacturing setting
• Knowledge of SAP or other similar MRP system
• Ability to learn methodically.

WORKING CONDITIONS

Office environment. Sitting for extended periods of time. Dexterity of hands and fingers to operate a computer keyboard, mouse and to handle other computer components