Job Summary

We are seeking an HVAC Office Manager to join our company. HVAC or construction company experience a plus. Small-business experience needed. QuickBooks experience required. Must be proactive, motivated, and forward thinking.

In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling projects, A/P, A/R, HR support, Payroll and maintaining office equipment supplies. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

Prepare estimates and contracts

Pay and record invoices

Track technician hours

Maintain office equipment in good working order with the assistance of the IT department

Assist Project Managers

Maintain calendar of appointments

Answer phones when needed

Accurately maintain general office budget

Qualifications

High school diploma/GED required, some college preferred

Previous experience as an Office Manager in HVAC or similar trade preferred

Understanding of office equipment, systems, and procedures

Skilled in QuickBooks, Microsoft Office, Excel, and Outlook

Excellent time management skills and ability to prioritize multiple tasks

Strong problem-solving skills and attention to detail

Excellent verbal and written communication skills

Benefits/Perks

Competitive Compensation

Health Insurance

Retirement Savings Program