Short Description:

16+ years of experience. Coordinates IT project management, engineering, maintenance, QA, and risk management.

Complete Description:

Role and Responsibilities:

•Perform key project management support duties to support one or more Project Management Staff teams with respect to coordinating internal and external stakeholder meetings, preparation of meeting materials, data entry in Regulatory workflow tracking tools, drafting acknowledgement letters, regulatory archival of emails to sponsors as assigned by PMO Project Management staff. •Work closely with subject matter experts (SMEs) and senior leaders in PMO Project Management to gather requirements for data entry, WBS maintenance, meeting development and minutes documentation. •Assist Project Management staff with work tracking and triaging of risks, issues, and action items. •Assist leadership in Project management with querying and report generation for the review work and assignments from the work tracking tools. •Gather and document ad-hoc assignments for data calls from other offices as assigned by PMO Project Management Staff. •Provide administrative support to cleanup and maintain the central document repository system for business process documentation. •Perform quality reviews to ensure each document is accurate, consistent with appropriate laws, regulations and policies, includes all important concepts, meets the writing style requirements of the agency, follows the appropriate template and are written at an appropriate comprehension level for the intended audience. •Produce working and final drafts of each written document for review by SMEs and senior leaders within PMO’s specified timeframes. •Collects, compiles and analyzes installation, regulatory, resource, and market background necessary to thoroughly assess and recommend energy project opportunities. •Provides support in the identification and development of portfolio, program, and project execution issues, developing and coordinating communications, meetings, and other special projects. •Demonstrates excellent written and oral communication skills. •Other duties as assigned.

Responsibilities:

1. Coordinates IT project management, engineering, maintenance, QA, and risk management.
2. Plans, coordinates, and monitors project activities.
3. Develops technical applications to support users.
4. Develops, implements, maintains and enforces documented standards and procedures for the design, development, installation, modification, and documentation of assigned systems.
5. Provides training for system products and procedures.
6. Performs application upgrades.
7. Performs, monitoring, maintenance, or reporting on real- time databases, real-time network and serial data communications, and real-time graphics and logic applications.
8. Troubleshoots problems.
9. Ensures project life-cycle is in compliance with District standards and procedures.

Minimum Education/Certification Requirements: Bachelor’s degree in Information Technology or related field or equivalent experience

Candidate Skills Matrix:

Following sections are to be filled by the candidate:

Skills | Required/Desired | No. of Years | How many years of experience candidate has? 16+ yrs planning, coordinating, and monitoring project activities | Required | 16 | Bachelor’s degree in IT or related field or equivalent experience | Required | | Must have a minimum of 3 years' of experience as a project manager or project coordinator and a Bachelor's Degree. | Required | 3 | Demonstrate critical thinking skills, sound judgment, attention to detail, and strong organizational and communication skills. | Required | 16 | Experience with business process improvement methodologies. | Required | 3 | Ability to deliver high quality documentation paying attention to detail. | Required | 3 | Ability to quickly grasp complex technical concepts and make them easily understandable. | Required | 16 | Creates adapts and follows project schedules and deadlines. | Required | 16 | Experience in Microsoft suite of tools including MS Project, Visio, and SharePoint. | Highly desired | 2 | Exp. in Healthcare industry specifically into latest health reform laws with any prior state/federal projects-SNAP & TANF rules | Highly desired | 2 | Experience with business process mapping and designing role-based flow charts. | Highly desired | 3 | Exp. with PM methodologies and tools such as Jira, SharePoint, Sciforma, MS Project, Scrum, Waterfall and Agile etc. for implementation and management | Highly desired | 12 | Experience working with Sciforma, Salesforce, and Jira preferred. | Highly desired | 2 | Team player, quick responsive, individual contributor, coordinator, adaptive to accept changes in complex environment; Task/Goal driven | Highly desired | | Strong analytical skills; Proficient Time-management ability; Detail oriented; Excellent written & verbal communication | Highly desired | |

Background check:

Extensive criminal history background check will be required. We cannot submit candidates with recent histories (go back seven years) of extensive driving, drug, robbery or any other illegal activity. Any criminal activity on the background check will eliminate the candidate from consideration. If selected, please make certain that you inform all candidates that they will have to complete this criminal background check prior to starting. NATIONAL background checks are required; Federal background checks are NOT compliant under this contract. A national background check is a national criminal background check that pulls criminal records from State and County Courts in almost every US State.