Job Description

ACCOUNTS RECEIVABLE SPECIALIST 7:30 A.M TO 4:00 P.M

 Accounts Receivable Specialist needed for local HVAC and specialty sheet metal company that encompasses construction and manufacturing capabilities onsite.

We are seeking an Account Receivable Specialist to add to our accounting team in our Fort Wayne, Indiana corporate office. The ideal candidate will be detail-oriented, good with numbers, able to build strong customer and intercompany relationships, self-motivated, and a team player. Construction A/R background is a must.

Job Description:

Under management guidance, the A/R Specialist will be responsible for customer invoicing, collections (phone and email follow-up), and working with the accounts manager, project managers and/or management to solve billing discrepancies. Serving as an assistant to the Accounts Manager to help with maintaining and following job progress and billing.

Responsibilities include but are not limited to:

·       Construction billing knowledge (AIA pay applications, progress billing, lien waivers, job costing, markup billing, contract billing, service billing, lump-sum billing, sales/use tax)

·       Creates invoices according to company practices; submits invoices to customer

·       Investigate and resolve billing inquiries

·       Assist project management team with cost accounting, cost forecasts, and billing forecasts

·       Meet with project managers to review expected billings

·       Track contracts, change orders, and budgets for each ongoing job, along with analyzing contracts for billing requirements for proper processing of bills

·       Maintain and review Receivable reports and make collection calls and email contact weekly

·       Copies, files, and retrieves materials for A/R as needed.

·       Track/post customer payments

·       Ensure A/R files and records are accurate and up to date

·       Work closely with Contractors, Project Managers, Project Coordinator, and Accounting Staff

·       Consistently focusing on streamlining and process improvement

·       Assist with special projects as needed

Preferred Qualifications and Skills

·       2+ years of proven experience in A/R construction accounting with a strong background in understanding basic accounting and AIA billing principles

·       Foundation accounting software knowledge a plus

·       Strong computer skills with working knowledge of Microsoft Office and Outlook, and creating and operating spreadsheets

·       Excellent analytical, verbal and written communication skills to accurately document, report, and present findings

·       Must be customer service focused

·       Ability to work independently and as part of a team

·       Ability to identify issues, analyze and interpret data and develop solutions to a variety of complex problems

·       High level of integrity, dependability, and confidentiality

·       High school diploma or equivalent required; Associates or Bachelors degree in accounting preferred

Actively licensed notary a plus, but not mandatory

Company Description

We are a commercial, industrial HVAC and specialty sheet metal company