Drew University is seeking a Coordinator & Generalist for the University Advancement office. Reporting to the AVP for University Advancement, this is an integral team member serving as the coordinator for a variety of Advancement areas. This role is dynamic, responsive, and proactive in supporting a variety of departmental administrative needs, programs, and constituent inquiries. This position is primarily administrative and event-focused in nature. It is part-time (21 hours per week) and operates predominantly on a remote basis, with campus visits to staff and manage events required, which may include occasional evening and/or weekend events.

KEY RESPONSIBILITIES:

 ADMINISTRATIVE

• At the discretion of the AVP, support the department with a variety of administrative duties, including but not limited to general office management, procurement matters, payment requests, purchase orders/requisitions, invoice processing, supply orders and more
• Respond to general inquiries from alums and donors
• Aid in the execution of departmental initiatives and priorities ensuring efficiency and efficacy in all departmental matters
• Create Powerpoint presentations
• Manage the weekly mail pick-up - scanning and filing as needed
• Manage Student Worker/s

RECORD KEEPING AND DATA ENTRY

• Support Advancement Services and Prospect Research in managing data entry in the Advancement CRM, Raiser's Edge (RE)

• Add media to RE constituent records (confidentiality agreements, stewardship reports, obituaries, etc.) 

• As needed, assist fundraising staff in adding media, reports, actions and notes to RE, to reflect interactions with constituents

EVENTS MANAGEMENT

• Add events to Launchpad, Drew Events page and Drew Connect
• Schedule event space and request any needed services
• Create event records in RE
• Manage and record event registrations
• Manage vendor relationships
• With direction from the Asst. Director of Volunteers and Events, staff and manage logistics for Alum Day (Reunion), alum board meetings, and occasional additional events as needed

ADVANCEMENT LIAISON

• Collaborate with Launch Center staff, faculty, University administrators and campus partners to: identify alums to engage and/or connect alums and students as needed/requested; market projects board to constituents to encourage posting of short-term projects

 OTHER DUTIES

• Perform other duties as assigned

MINIMUM EDUCATION AND EXPERIENCE

●      Bachelor’s degree or equivalent experience.

●      3+ years of experience in administrative roles, preferably in Higher Education

●      Experience working with CRMs, ideally Raiser’s Edge

●      Must possess a growth and entrepreneurial mindset with a nimble and flexible attitude

●     Expertise with Google’s G Suite and Microsoft Office products, including PowerPoint

●      Experience in a fast-paced, detail-oriented office setting

●      Superb organization and project management skills

●      Track record of confidentiality and discretion

●      Strong interpersonal and intrapersonal skills. Must be an active listener and open-minded collaborator

APPLICATION:

To apply, submit the following materials.

• Cover letter
• CV/Resume
• Graduate Transcript

Please apply by April 30, 2022. APPLICATION REVIEW WILL BE ON A ROLLING BASIS AS APPLICATIONS ARE SUBMITTED; EARLY APPLICATIONS ARE ENCOURAGED.

 ABOUT DREW UNIVERSITY:

Drew University, a Phi Beta Kappa liberal arts university, includes the College of Liberal Arts, the Drew Theological School and the Caspersen School of Graduate Studies. Drew is located on a beautiful, wooded campus in Madison, New Jersey, a thriving small town close to New York City.

It has a total enrollment of more than 2,000 students and has 148 full-time faculty members, 99% of whom hold the terminal degree in their field.  The Theological and Caspersen schools offer MA and PhD degrees, and the College confers BA and BS degrees in over 50 disciplines, and offers 16 preprofessional and 16 dual-degree programs.

Drew’s one-of-a-kind, leading edge path to an undergraduate degree, Launch, ensures that every student graduates with a purpose, sought-after transferable skills, a network of mentors, and an experience-based résumé—guaranteed. Particularly noteworthy opportunities for undergraduates include the Charles A. Dana Research Institute for Scientists Emeriti (RISE), home of 2015 Nobel Prize Winner for Medicine and Drew Fellow William Campbell, the Drew Summer Science Institute (DSSI), the Center for Civic Engagement, as well as New York City semesters focusing on Communications & Media, Contemporary Art, Museums & Cultural Management, New York Theatre, Social Entrepreneurship, Wall Street, and the United Nations, and several international semester programs.

Drew also houses the Center on Religion, Culture & Conflict, the Center for Holocaust/Genocide Study and the Shakespeare Theatre of New Jersey, an independent professional theater, as well as the United Methodist Archives and History Center and one of the country’s leading concentrations of materials on Willa Cather.

TO ENRICH EDUCATION THROUGH DIVERSITY, DREW UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.

FOLLOWING FEDERAL AND STATE REQUIREMENTS; A CANDIDATE MUST PROVIDE PROOF OF ELIGIBILITY TO WORK IN THE UNITED STATES IF SELECTED FOR HIRE.

THESE POSITIONS ARE SUBJECT TO A BACKGROUND CHECK.