Job Summary:

TM Property Maintenance LLC is seeking a reliable and detail-oriented Data Entry and Records Clerk to support our administrative and operational functions. This role involves accurately entering and managing property maintenance records, work orders, invoices, and internal data from a home-based office. The ideal candidate is self-motivated, organized, and able to manage confidential information with professionalism and integrity.

Key Responsibilities:

• Accurately input and update data in company software systems, including client information, work orders, invoices, and employee records.

• Maintain organized digital filing systems for contracts, vendor documentation, maintenance logs, time sheets, and service reports.

• Verify the accuracy of entered data by cross-checking information with source documents.

• Monitor email and communication platforms for incoming data, service requests, and updates requiring record entry.

• Generate weekly or monthly reports as requested by management.

• Upload scanned documents to cloud-based storage and ensure naming conventions are followed.

• Track and update status of active jobs, work orders, and project timelines in coordination with field staff.

• Support the scheduling team by updating records and confirming service information.

• Ensure data privacy and compliance with company protocols for handling sensitive information.

Qualifications:

• High school diploma or equivalent required; associate’s degree or relevant certifications a plus.

• Minimum of 1 year experience in data entry, administrative support, or records management.

• Experience working remotely with strong time-management and self-discipline.

• Proficient in Microsoft Office Suite (Excel, Word), Google Workspace, and cloud storage platforms like Dropbox or Google Drive.

• Familiarity with software such as QuickBooks, CRM tools, or work order management platforms preferred.

• Excellent written communication and organizational skills.

• Ability to manage multiple tasks while maintaining attention to detail.

• Must have reliable internet access and a home office setup.

Work Environment:

• Communication via email, phone, Zoom, Slack, or similar platforms.

• Occasional team meetings or check-ins with management.