St. John’s, established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.
A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world.
Department: Law School Registrar's Office
Specific Job Title: **** Data & Reporting Specialist — Law School
Reports to: Law School Registrar
Campus: Queens
**Job Summary: **
The Data and Reporting Specialist will serve as the lead for data management systems, applications, and report writing for the Law School Registrar's office. The Specialist will create, design, develop, and run reports based on end-user needs using Argos and Ellucian Insights. This position will control and maintain comprehensive information resources; ensure consistency and integrity of data; and oversee the collection and reporting of complex information. The Specialist will develop and write detailed reports based on collected data, ensuring accuracy and clarity. The person in this position will also conduct the implementation and management of surveys, including designing and analyzing survey results. This role combines report writing, technical support, data analysis, and survey management to enhance administrative decision-making processes.
The candidate must interpret data, including statistical values, provide advice and consultation, and make recommendations for adjustments. The Specialist will provide assistance and training to system users.
This position reports to the Law School Registrar. This person will represent the Law School at data and IT meetings and serve as a liaison to St. John's University IT offices and student teams within St. John's University.
**Essential Functions: **
Utilize data and process automation to support the Law School in efficient reporting and making data-driven decisions.
Create reports using Argos and Insights.
Work closely with the University IT department to support the conversion from Access to Argos reporting.
Work with complex and dynamic data sets, ensuring data security and privacy.
Provide training for self-service reports and develop a process manual for data reporting.
Must have the ability to work in a team-based environment and communicate with technical and non-technical staff and faculty; can set and meet aggressive deadlines; and be responsive to planned and ad hoc requests.
Be a collaborative, innovative, strategic, and creative problem-solver with a demonstrated track record of building/supporting a data-driven culture and producing timely, accurate reports in a fast-paced, deadline-driven environment.
Oversee the operation and management of class climate surveying applications, ensuring smooth execution and accurate data collection.
**Competencies: **
Possess excellent oral, written, and technological skills (Experience in Ellucian Banner and Argos or other SQL-based reporting).
Expert-level, demonstrable experience in developing reports and complex queries, and reporting metrics required.
Comprehensive data reporting and analysis skills required.
Knowledge of Class Climate Survey Application.
Advanced organizational, time management, and process management skills.
The ability to use sound judgment in all situations and discretion with confidential data required.
Strong interpersonal and analytical problem-solving skills.
Ability to work collaboratively and effectively relate to multiple constituencies.
Understanding of FERPA preferred.
Work Environment:
This position operates in a professional office environment. This position requires the use of standard office equipment such as personal computers, printers, etc.
Physical Demands:
While performing the duties of this job, the employee is occasionally required to stand, move about, sit, carry work and use controls, reach with hands and arms, climb stairs, and communicate. The employee must occasionally lift or move up to 5 lbs. Specific vision abilities required by the employee include close vision, distance vision, color vision, peripheral vision, depth perception, the ability to adjust focus, etc.
Position Type/Expected Hours of Work:
This is a permanent full-time position. It is full-time (Monday through Thursday, 8:30 a.m. to 4:30 p.m., and Friday, 8:30 a.m. to 3:00 p.m.).
**Required Education and Experience: **
Bachelor's degree required
3-5 years relevant data analysis or registrar reporting experience, preferably in a professional school (e.g., law, business, medical)
**Preferred Education and Experience: **
Knowledge of SQL
Experience in Ellucian Banner and Argos reporting
Knowledge of Class Climate and Survey Applications
Knowledge in Higher Operations
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice
In compliance with NYC’s Pay Transparency Act, the annual salary range is $72,700 - $85,000 for those with 3-5 years of experience. St. John’s University considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.
This position may be relocated to any of St. John’s University’s physical locations at any time.
St. John’s offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John’s performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events
Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education.
St. John’s University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.
Required Skills
Required Experience
EDUCATION AND/OR EXPERIENCE:
Master’s degree (M.B.A., M.A. or M.S.) Or equivalent; or four to ten years’ related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS:
Ability to read, analyzes, and interprets common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribe style and format. Ability to effectively present information to top management, public groups, and/or boards of directors.
MATHEMATICAL SKILLS:
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
BUSINESS JUDGMENT:
Ability to adhere to all company policies and procedures in a professional and consistent manner. Able to apply common sense understanding and use appropriate judgment in routine business situations with supervisor, co-workers and customers. Maintain the ultimate example of business judgment and professional conduct at all times. The ability to understand and strictly follow both internal and external business ethics and standards.
TECHNICAL SKILLS:
Ability to work with the following software packages or programs:
Ability to work with the following data base programs and/or hardware:
Must have the following to work with tools or machinery