Job Title: Database Specialist

Department: Development & Communications

Primary Location: Minneapolis, MN (Hybrid role; average of 3–4 days in the office)

Reports To: Director of Development & Communications

Employment Status: Full Time, Exempt

Salary Range: $49,920 – $56,160 annually

ORGANIZATIONAL INFORMATION

Avenues for Youth provides emergency shelter, transitional housing, rapid re-housing, collective housing, and host homes for youth and young families experiencing housing instability and homelessness. The organization operates through a social justice lens in a safe and nurturing environment and partners with youth and young families as they define their experiences, life dreams, and future. Our work centers historical trauma, systems of oppression, and intersectionality, while remaining grounded in resiliency, healing, and community.

KEY RESPONSIBILITIE S

The duties listed are representative of the position and are not intended to be exclusive or all-inclusive.

OVERVIEW

The Database Specialist supports fundraising and community engagement strategies by ensuring accurate and timely gift processing, maintaining clean and reliable donor data, and providing reporting to inform fundraising strategy. This role collaborates across the Development & Communications team and aligns work with the organization’s mission and values.

GIFT PROCESSING & DATA MANAGEMENT

• Serve as the lead administrator for the donor database

• Ensure accurate entry and coding of gifts, pledges, in-kind donations, and contact records

• Prepare and make bank deposits

• Scan checks and donor information received by mail

• Execute timely, personalized donor acknowledgment letters

• Prepare and print acknowledgment letters

• Maintain donor database integrity

• Create standard operating procedures for data collection, entry, and management

• Monitor and ensure database training for development staff

DONOR ENGAGEMENT & TEAMWORK

• Respond promptly to donor and staff inquiries

• Communicate with donors regarding payment updates or corrections

• Support donor stewardship processes

• Prepare and send new donor welcome packets

• Provide donor portfolio management support

• Assist with the annual fundraising event

• Perform additional duties as assigned

INTERNAL COLLABORATION & SUPPORT

• Partner with the Individual Giving Manager on appeal segmentation and mid-level analysis

• Support the Corporate & Community Engagement Manager with acknowledgment letter review, volunteer tracking, and partner giving

• Coordinate with the Communications Specialist on acknowledgment letter templates

• Collaborate with Finance on gift reconciliation

• Partner with the Director of Development & Communications on monthly fundraising reports, major donor reports, and acknowledgment letter review

QUALIFICATIONS

Education & Experience

• Bachelor’s degree with at least two years of donor database management experience; OR

• Six years of donor database management experience in lieu of a degree

• Experience with donor database software

• DonorPerfect Online and Classy preferred but not required

• Proficient in Excel, Word, Outlook, and Office 365

• Commitment to community-centered practices

Skills & Attributes

Technical & Analytical

• Strong attention to detail and organizational skills

• Proficiency in database management, data entry, and report generation

Communication & Collaboration

• Strong written and verbal communication skills

• Ability to work independently and as part of a team

• Ability to multi-task and receive feedback from multiple stakeholders

• Comfortable working in a fast-paced nonprofit environment

BACKGROUND CHECK

• Must pass a Minnesota Department of Human Services background study

PHYSICAL DEMANDS

• Regularly required to sit, stand, bend, twist, kneel, and communicate

• Must be able to lift and/or move up to 40 pounds

OTHER

• Avenues for Youth is an Equal Employment Opportunity employer

• Complies with all applicable non-discrimination laws

ADA ACCOMMODATION

Avenues for Youth is an Equal Employment Opportunity employer. Reasonable accommodations

provided in accordance with the ADA.