Job Description

Job Description

Job Summary: This position is responsible for maintenance, reconciliation, and payment of the Company bills and accounts needing payment to third parties. It is also responsible for the processing of sub-contractor payroll. Helps determine answers and best course of action to complex billing questions and situations from other accounts payable employees.

Responsibilities:

• Receive invoices from Vendors and match to purchase orders.
• Route unapproved invoices to proper department for approval.
• Enter matched invoices into accounting software daily.
• Balance Vendor Statements no less than monthly.
• Research all missing invoices from statement and purchase orders.
• Prepare weekly excel spreadsheet for subcontractor bi-weekly payroll.
• Enter subcontractor payroll into accounting software weekly.
• Enter technician time into accounting software daily.
• Setup new Vendors in accounting software.
• Maintain Vendor W-9 and 1099 information.
• Maintain Vendor Insurance documentation and enter into accounting software.
• Organize and maintain a filing system for all A/P documents.
• Prepare accounts payable checks for printing as necessary.
• Match paid invoices to checks and file.
• Establish and maintain open communication with vendors.
• Provide timely response for all calls, emails and questions from vendors.
• Perform a variety of administrative duties including copying, filing and scanning.
• Other general office duties as required.
• Assist Accounting Manager as needed. ****

Experience and Skill Requirements:

· Three to five years accounts payable/receivable experience.

· Ability to provide great customer service and problem solve customer concerns.

· Proficiency in Microsoft Office programs, including Word, Excel, and Outlook.

· Ability to perform duties with a high degree of accuracy with a strong focus on quality.

· Good interpersonal communication and organizational skills.

· A positive attitude of teamwork and continuous improvement.

Education:

High school diploma or equivalent.

Schedule:

Monday – Friday 8:00 a.m. to 5:00 p.m.

Company Description

Who is Datasmart/Duncan Security?

Datasmart/Duncan Security, LLC is a provider of new home structured wiring, security, and custom audio/video systems with new home builders in the greater Houston area. Duncan Security is an established security alarm company and has been a leading provider of security alarm monitoring services for 20+ years. We have earned the opportunity to work for the largest national home builders serving the local Houston market. Duncan Security offers affordable and easy-to-use interactive services enabling customers to access/control their home lighting, cameras and/or alarm system remotely through a smart phone or other device. www.datasmartllc.com.

Company Description

Who is Datasmart/Duncan Security?\r\n\r\nDatasmart/Duncan Security, LLC is a provider of new home structured wiring, security, and custom audio/video systems with new home builders in the greater Houston area. Duncan Security is an established security alarm company and has been a leading provider of security alarm monitoring services for 20+ years. We have earned the opportunity to work for the largest national home builders serving the local Houston market. Duncan Security offers affordable and easy-to-use interactive services enabling customers to access/control their home lighting, cameras and/or alarm system remotely through a smart phone or other device. www.datasmartllc.com.