WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States, Europe and Asia. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice.

What You Will Be Doing

As the Accounting Coordinator in Information Services, you will be responsible for processing vendor invoices, chargebacks, and reimbursements as well as supporting expense estimation and reporting, procurement, contracting, and insurance.    

About This Role

• Prepares vendor invoices for on-time payment, which includes confirming receipt/completion of goods/services, matching to purchase orders, allocating costs, confirming general ledger coding, verifying sales tax, and gathering approvals.
• Responds to vendor requests for payment status.
• Researches and resolves disputes or other invoice issues directly with the vendor and/or appropriate IS member or firm staff.
• Requests appropriate vendor tax forms for setup in the accounts payable system.
• Maintains list of recurring vendor payments and reviews regularly to ensure all invoices are received and processed regularly to avoid missed payments and independently reaches out to vendors to request invoices that are not received.
• Prepares chargebacks and reimbursements.
• Updates and maintains financial records in support of the annual budgeting and monthly financial processes using Microsoft Excel.
• Updates and maintains business records in support of procurement and contracting activities using Microsoft Excel.
• Coordinates requests for property and casualty insurance coverage and verification of insurance coverage.
• Assists with the preparation and collection of information and data for the annual property and casualty and workers’ compensation renewals.
• Provides regular and ad hoc reporting related to duties mentioned above.
• Prepares and updates policy and procedure documentation regularly.
• Acts as backup to others in the department as needed.
• Other duties as assigned.
• Contributes to the firm's Service Matters initiative to consistently improve its image internally and externally. Displays professionalism, quality service and a "can do" attitude to internal members/departments of the firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person.

Required Skills

Your Qualifications/What You Will Bring

• Working knowledge of accounting principles, practices, and procedures.
• Business math skills
• Ability to learn, develop, and apply knowledge of work practices, policies, and procedures as they relate to business operations.
• Intermediate Microsoft Outlook, Word and Excel skills.
• On-line technology skills including downloading data, documents and/or reports.
• Strong analytical skills.
• Strong organizational skills.
• Attention to detail and accuracy.
• Ability to respond to requests with a heightened sense of urgency.
• Ability to maintain confidentiality and discretion of sensitive information.
• Ability to follow-up, follow through and provide timely progress updates on assigned tasks.
• Strong oral and written communication skills to communicate and coordinate with others on routine but varied issues.
• Strong interpersonal skills, as necessary to work effectively with people at all levels, both inside and outside WilmerHale.
• Strong teamwork skills, ability to work cross-functionally and across multiple levels of the organization.
• Ability to work successfully with minimal supervision in an atmosphere of multiple projects, shifting priorities, and deadline pressure.

EDUCATION

• Associate Degree in Accounting, Business Administration or Finance is preferred. High school or equivalent required.

EXPERIENCE

• Minimum of 3 years’ experience in an accounting department handling expenses and reimbursements; education may be considered in lieu of experience.

• Minimum of 3 years’ experience coordinating information requests and following them through to completion with minimal supervision is preferred.

• Minimum of 3 years’ experience using Microsoft Excel’s intermediate functions and formulas to gather, summarize and provide insight to financial and non-financial details and trends is preferred.

• Experience in information technology is a plus.

Upon joining the firm new hires will go through our onboarding program and be paired with a staff mentor to help them acclimate to the firm. Additionally, there will be opportunities for new employees to take advantage of training and development, public service, and diversity and inclusion programs. 

WilmerHale is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin or ancestry, age, disability or veteran status, or other protected status.

Required Experience

Your Qualifications/What You Will Bring

• Working knowledge of accounting principles, practices, and procedures.
• Business math skills
• Ability to learn, develop, and apply knowledge of work practices, policies, and procedures as they relate to business operations.
• Intermediate Microsoft Outlook, Word and Excel skills.
• On-line technology skills including downloading data, documents and/or reports.
• Strong analytical skills.
• Strong organizational skills.
• Attention to detail and accuracy.
• Ability to respond to requests with a heightened sense of urgency.
• Ability to maintain confidentiality and discretion of sensitive information.
• Ability to follow-up, follow through and provide timely progress updates on assigned tasks.
• Strong oral and written communication skills to communicate and coordinate with others on routine but varied issues.
• Strong interpersonal skills, as necessary to work effectively with people at all levels, both inside and outside WilmerHale.
• Strong teamwork skills, ability to work cross-functionally and across multiple levels of the organization.
• Ability to work successfully with minimal supervision in an atmosphere of multiple projects, shifting priorities, and deadline pressure.

EDUCATION

• Associate Degree in Accounting, Business Administration or Finance is preferred. High school or equivalent required.

EXPERIENCE

• Minimum of 3 years’ experience in an accounting department handling expenses and reimbursements; education may be considered in lieu of experience.

• Minimum of 3 years’ experience coordinating information requests and following them through to completion with minimal supervision is preferred.

• Minimum of 3 years’ experience using Microsoft Excel’s intermediate functions and formulas to gather, summarize and provide insight to financial and non-financial details and trends is preferred.

• Experience in information technology is a plus.

Upon joining the firm new hires will go through our onboarding program and be paired with a staff mentor to help them acclimate to the firm. Additionally, there will be opportunities for new employees to take advantage of training and development, public service, and diversity and inclusion programs. 

WilmerHale is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin or ancestry, age, disability or veteran status, or other protected status.