Job Description

Property /Construction Management, Real Estate Development, Architectural firm located in Rockville Centre, Long Island, looking for experienced and professional Executive Admin to assist Director of Operations and Project Admin.

WE’RE LOOKING FOR A SMART, ENTHUSIASTIC, ASSERTIVE, EAGER TO LEARN, CONSCIENTIOUS, ORGANIZED INDIVIDUAL THAT IS WILLING TO GROW WITH OUR FIRM.  SOMEONE WHO IS NOT AFRAID TO THINK ‘OUTSIDE THE BOX’ YET FOLLOWS POLICIES AND PROCEDURES

 ESSENTIAL DUTIES AND RESPONSIBILITIES

• Directly support the Director of Operations and Project Admin
• Handle schedules for meetings and appointments
• Provide a high level of confidentiality
• Oversee and proofread contracts and documents
• Handle expenses and reports and reimbursements
• Issuing of insurance certificates and ensure all vendors, subs, tenants, consultants are properly insured and maintain all COIs
• Handle Tenant Issues in a timely fashion
• Work with municipalities to properly expedite various applications in order to obtain permits
• Responsible for all incoming and outgoing correspondence, meeting minutes, transmittals, faxes, etc
• Work with others to gather data, type reports, correspondence, etc., as required
• Set up and maintain all files; keep neat and orderly
• Extensive contact with clients, contractors and vendors
• Provide support for HR department
• Work as a team member and perform other duties as may be assigned

REQUIRED SKILLS:

• Associate’s Degree, B.A. preferred
• 3-5 years’ experience in similar position
• Must be a self-starter, highly organized and motivated
• Excellent follow up skills
• Computer conversant and proficient in Microsoft Word, PowerPoint, Excel, Outlook. 
• Attention to details and ability to multitask
• Team player; maintains professionalism at all times
• Works independently and takes charge as necessary
• Understanding of property management and construction terminology is a plus

We offer a competitive salary commensurate with experience

Company Description

DESIGN BUILD FIRM; ARCHITECTURAL, CONSTRUCTION MANAGEMENT, PROPERTY MANAGEMENT FIRM.