Job Title

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Deaf Apostolate & Operations Coordinator

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Reports to

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The Director of the Office for Persons with Disabilities

Location

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Archdiocese of Philadelphia

Overtime

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N/A

Job Purpose

The purpose of the fulltime position is coordination and administration of the faith formation and pastoral ministry for the Deaf community, as well as providing comprehensive administrative and operational support to the Office for Persons with Disabilities and the Deaf Apostolate. This role ensures the successful execution of various ministries, events, and outreach efforts, while enabling the director to focus on higher level strategic planning and execution of their mission and in spreading the love of Christ through the planning and implementation of various ministries and events.

Duties and Responsibilities

Faith Formation & Pastoral Ministry (Deaf Apostolate)

• Coordinate a schedule of Sunday Masses in American Sign Language (ASL) and interpreted Masses at designated sites throughout the Archdiocese.
• Assist the Deaf Apostolate Chaplain in the liturgical and faith formation activities of Deaf lay leaders.
• Provide pastoral care to Deaf adults during personal crises, family emergencies, and death.
• Administer a program of ongoing faith formation for Deaf adults and encourage community participation.
• Collaborate with the Chaplain to provide evangelization efforts and outreach programs to reach non-Catholic Deaf individuals and Deaf Catholics who are not actively practicing their faith.
• Coordinate outreach programs to engage the Deaf community and foster connections with local parishes and ministries.
• Foster strong community engagement and support for the mission of the Deaf Apostolate.
• Coordinate religious education programs for Deaf youth, ensuring accessible sacramental preparation and faith formation.
• Maintain accurate sacramental records.
• Identify, train, and support catechists for Deaf youth programs, and organize materials for their instruction.
• Coordinate a summer religious education camp for Deaf children, including logistical coordination, staffing, and funding opportunities.
• Foster parent involvement in the faith formation of Deaf children and coordinate family faith formation activities.
• Ensure Safe Environment compliance for catechists and volunteers working with Deaf youth.

Projects

• Coordinate a summer religious education camp for Deaf children, including logistical coordination, staffing, and funding opportunities.
• Design promotional materials such as flyers, brochures and booklets
• Collaborate with ministry partners
• Coordinate registration, confirmation and materials for events
• Actively explores opportunities for expansion and renewal of ministries
• Assist directors with higher level projects, as needed
• Manage telephone calls, messages and emails, maintaining a response time of one business day
• Promptly acknowledges all communication from Directors
• Sort and distribute incoming mail, prepare and organize outgoing mail
• Create and distribute large communication e-mailings via Flocknote according to established office calendar and emergent needs
• Assist in the preparation of monthly mailings to clergy
• Create template responses for typical inquiries
• Represent the office in a professional and friendly manner for minor events
• Build relationships with and support ministry leaders in parishes
• Assist in planning and preparation of meetings and workshops
• Coordinating with ministry partners in scheduling key events
• Familiarity with interdepartmental shared calendar
• Prepare daily correspondence and other documents, ensuring that they are free from errors and inaccuracies
• Create and maintain electronic and hard copy files
• Maintain database for contacts and programs and update email groups
• Prepare deposits, check requests, invoices and credit card statements
• Photocopy and print various materials
• Provide assistance at events when necessary
• Maintain and order office supplies
• Oversee website updates
• Manage social media accounts
• Participate in other projects, as needed
• Coordinate and prepare materials for ASL interpreters for various events

Communication

• Manage telephone calls, messages and emails, maintaining a response time of one business day
• Promptly acknowledges all communication from Directors
• Sort and distribute incoming mail, prepare and organize outgoing mail
• Create and distribute large communication e-mailings via Flocknote according to established office calendar and emergent needs
• Assist in the preparation of monthly mailings to clergy
• Create template responses for typical inquiries
• Represent the office in a professional and friendly manner for minor events
• Build relationships with and support ministry leaders in parishes

Scheduling

• Assist in planning and preparation of meetings and workshops
• Coordinating with ministry partners in scheduling key events
• Familiarity with interdepartmental shared calendar

Tasks

• Prepare daily correspondence and other documents, ensuring that they are free from errors and inaccuracies
• Create and maintain electronic and hard copy files
• Maintain database for contacts and programs and update email groups
• Prepare deposits, check requests, invoices and credit card statements
• Photocopy and print various materials
• Provide assistance at events when necessary
• Maintain and order office supplies
• Oversee website updates
• Manage social media accounts
• Participate in other projects, as needed

Qualifications

Education: Bachelor’s degree related to ministry, theology, religious education or related field required or equivalent experience and ministerial formation.

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Specialized Knowledge:

• Proficiency in American Sign Language (ASL) required
• Acceptance and commitment to the authentic teaching of the Catholic Church as professed by the magisterium
• Active sacramental life and membership in a parish
• Proficient in Microsoft Office Suite, Outlook, JotForm, Acceptiva, Canva, Flocknote and WordPress programs (or willing to learn them)
• Social media literate (Facebook, Instagram, etc.)
• Compassion and drive related to the persons with disabilities and the Deaf community and the Church’s understanding of the person
• Spanish language competency preferred but not required
• Prior office employment with above or similar responsibilities
• Familiarity with office, archdiocesan, United States Conference of Catholic Bishops and Vatican wide initiatives
• Strong executive function skills
• Excellent organizational and project management skills
• Detail-oriented
• Self-starter/able to strategically plan and work independently and collaboratively
• Ability to prioritize and execute duties amid competing responsibilities
• Strong working memory and attention
• Strong written and oral communication
• Ability to establish and maintain effective working relationships
• Availability to carry out responsibilities in the evening and on weekends as necessary

Abilities:

Familiarity with office, archdiocesan, United States Conference of Catholic Bishops and Vatican wide initiatives

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Strong executive function skills

Excellent organizational and project management skills

Detail-oriented

Self-starter/able to strategically plan and work independently and collaboratively

Ability to prioritize and execute duties amid competing responsibilities

Strong working memory and attention

Strong written and oral communication

Ability to establish and maintain effective working relationships

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Availability to carry out responsibilities in the evening and on weekends as necessary

Licenses: N/A

Experience: Prior experience working with the Deaf community and in parish, school or office setting preferred.

Working Conditions

Are there any extraordinary working conditions? N/A

Physical Requirements

Are there any physical requirements for this position? Occasional lifting required.