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Automotive Dealership Office Admin

REPORTS TO OFFICE MANAGER/CONTROLLER

COMPANY DISCRIPTION

The Ford Store Morgan Hill is one of the Bay area’s best, family owned and operated Ford dealerships. Our team specializes in new and used car sales, great customer service, and exceptional vehicle repair. We are proud to provide for drivers from Morgan Hill, San Jose, and beyond at our modern and state of the art facility. We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application! The Ford Store of Morgan Hill is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. The Ford Store Morgan Hill is a Drug Free Employer.

JOB DISCRIPTION

We are seeking a detail-oriented and dependable Inventory Accounting Administrator to support our Accounting and Finance teams. This role is responsible for stocking new and used vehicle inventory , reporting sold units , and maintaining accurate inventory and accounting schedules. The ideal candidate is organized, proactive, and comfortable working in a fast-paced dealership environment.

This position plays a critical role in ensuring vehicle inventory is accurately reflected in the accounting system and that related schedules are kept current and clean.

KEY RESPONSIBILITIES

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Inventory Stocking & Unit Setup

• Stock new, used, and certified vehicles accurately into the DMS

• Verify deal jackets and supporting documentation prior to stocking

• Ensure vehicle cost, pack, incentives, and certifications are recorded correctly

• Maintain accurate inventory records and resolve discrepancies in a timely manner

• Assist with monthly inventory audits

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Sold Unit Reporting :

• Report sold units to manufacturers and internal systems
• Ensure sales are posted accurately and timely for month-end reporting
• Coordinate with team to resolve missing or incorrect documentation

Accounting Support:

• Maintain and update assigned accounting schedules
• Assist with balance sheet account clean up and reconciliation
• Support audit requests and internal reviews
• Ensure compliance with dealership polices and internal controls

QUALIFICATIONS:

• High school diploma or GED required
• Excellent communication, customer service, and problem solving skills, including the ability to maintain composure under stress
• Strong organizational and time management skills
• High attention to detail and accuracy
• Basic computer and internet skills
• Previous experience in a similar role a plus

Preferred :

• Prior Dealership experience
• Working knowledge in Microsoft Excel and accounting software (e.g., QuickBooks, Reynolds & Reynolds, DealerBuilt)
• Knowledge of GAAP principles and internal control best practices

Why Join Us?

• Competitive salary and benefits package
• Supportive team environment
• Opportunities for career growth and professional development
• Flexible work arrangements (if applicable)

BENEFITS:

Medical Insurance

Dental Insurance

Life Insurance

401 (K)

Company Discounts