Deed Preparation & Recording Specialist

Brooklyn, Five Towns, Lakewood, Monsey (or Remote)

65-90K

Position Overview

Due to strong organizational growth, we are creating a new role for an experienced Deed Preparation & Recording Specialist. This role is critical to our ability to process real estate transactions efficiently and accurately across the Tri-State area, and ideally nationwide. The right candidate will take full ownership of preparing and recording deeds, ensuring compliance and timely execution without needing supervision or training.

The Ideal Candidate

We’re seeking a seasoned professional with hands-on experience in deed preparation and recording—especially within the Tri-State area. The ideal candidate thrives working independently, understands recording processes in New York, and can hit the ground running without oversight.

Key Responsibilities

• Prepare accurate and complete deed documentation for residential and commercial properties

• Record deeds across counties in the Tri-State area (bonus if capable of all 50 states)

• Liaise with county clerks, title companies, and other stakeholders to ensure smooth filings

• Review prior recorded documents for accuracy and chain of title

• Stay current on local and state recording requirements and deadlines

• Maintain detailed logs of documents submitted and confirmation of recording

• If based in-office and availability allows, meet with clients to conduct sign-ins as needed

Qualifications & Must-Haves

• Mandatory: Proven experience preparing and recording deeds in NY, NJ, or CT

• Preferred: Broader experience in national deed recording

• Background in real estate, title, law office, or deed processing

• Able to work independently—no training will be provided

• Familiarity with New York recording systems is essential

• Bonus: Ability to meet clients locally (if in Brooklyn or Five Towns)

Email: Baila@maiplacement.com