THIS TITLE IS IN A CIVIL SERVICE COMPETITIVE CLASS THAT IS SUBJECT TO EXAMINATION. POSITION IS ONLY OPEN TO APPLICANTS WITH PERMANENT NYC CIVIL SERVICE STATUS AS EDUCATION ANALYST OR CANDIDATES WHO APPLY FOR THE EDUCATION ANALYST CIVIL SERVICE EXAMINATION.
THE FILING PERIOD FOR THE EXAM IS 06/03/2020 - 06/23/2020. INFORMATION REGARDING NYC CIVIL SERVICE EXAMS CAN BE FOUND ON THE DCAS WEBSITE BELOW:
(THOSE WHO PREVIOUSLY APPLIED NEED NOT RE-APPLY)
POSITION SUMMARY: With some latitude for independent initiative and judgement, the Financial Operations Officer will be responsible for a broad range of financial support functions, including data management and administrative duties related to funding requirements for mayoral and City Council initiatives. The Financial Operations Officer will work with other divisions within the Department of Education (DOE) to assist in ensuring that funding and procurement issues are resolved. Performs related work.
REPORTS TO: Senior Operations Manager
DIRECT REPORTS: N/A
KEY RELATIONSHIPS: The Financial Operations Officer works closely with OSYD senior staff, and various NYCDOE divisions, including the Division of Financial Operations, Central Business Office, Division of Contracts and Purchasing, Mayor’s Office, City Council, contracted vendors, and various other City and State agencies.
- Assists the Senior Operations Manager Chief Operating Officer, Director of Finance and Administration with management tasks, budgets, and spending plans for funded programs.
- Reviews proposed contracts and work orders regarding scope of services/unit pricing for funded programs, including Mayoral and City Council initiatives, to improve school climate and prevent bullying.
- Creates purchase orders in FAMIS. Communicates with vendors to verify information pertaining to products, services, and pricing.
- Maintains, encumbers, and pre-encumbers funded accounts, and audits; processes invoices for payment upon receipt of goods and services utilized by OSYD. Enters financial transactions in OSYD’s internal database.
- Researches and verifies eligibility of travel expenses under guidelines for various initiatives.
- Administers the fiscal year-end reconciliation and closing-out balances for OSYD’s purchase orders.
- Reviews, analyzes, reconciles, and evaluates financial and operational data processes.
- Assists with payroll, including processing timesheets.
- Reviews, updates, tracks, and effectively maintains multiple complex spreadsheets and databases related to funded programs and initiatives to improve school climate and prevent bullying.
- Ensures compliance with standard operating procedures and initiative requirements. Maintains OSYDs financial files efficiently and effectively.
- Makes recommendations to streamline the current process and respond to audits. Prepares all back-up documentation in a timely fashion to the Central Business Office for payment processing.
- Analyzes program budgets and expenditures to ensure appropriate use of funds. Works to ensure compliance with funding source mandates and confirm accuracy of procurement requirements.
- A master’s degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, or a closely related field; or
- A baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in educational, personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/ administration, labor market research, economic planning, fiscal management; or in a related area.
- Strong analytical, problem-solving, and organizational skills; effective oral and written communication skills.
- Knowledge of the New York City Department of Education’s policies and procedures.
- Knowledge of statistics and database management.
- Proficient in Microsoft Office applications, e.g., Access, Excel, Word, and Outlook.
- Familiarity with NYCDOE Systems, including FAMIS, EIS, per session/per diem payroll, and LCGMS.
- Attentive to detail and extremely well-organized; ability to work under pressure and meet frequent and changing deadlines.
- Ability to prioritize, work independently, handle many responsibilities simultaneously, and provide follow-up.
- Internal candidates preferred.
PLEASE INCLUDE A RESUME AND COVER LETTER WITH YOUR APPLICATION.
APPLICATIONS WILL BE ACCEPTED THROUGH SEPTEMBER 4, 2019 UNTIL 3:00 P.M.
NOTE: THE FILLING OF ALL POSITIONS IS SUBJECT TO BUDGET AVAILABILITY AND/OR GRANT FUNDING.
THIS POSITION IS OPEN TO QUALIFIED PERSONS WITH A DISABILITY WHO ARE ELIGIBLE FOR THE 55-A PROGRAM. PLEASE INDICATE IN YOUR COVER LETTER THAT YOU WOULD LIKE TO BE CONSIDERED FOR THE POSITION UNDER THE 55-A PROGRAM.
AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Department of Education of the City of New York to provide educational and employment opportunities without regard to race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. Inquiries regarding compliance with this equal opportunity policy may be directed to: Office of Equal Opportunity, 65 Court Street, Room 1102, Brooklyn, New York 11201, or visit the OEO website at http://schools.nyc.gov/OEO