Job Description
THE OPPORTUNITY
We are looking for a talented Human Resources Specialist / Office Manager to join our company in our Palo Alto office. Supporting the company's HR initiatives, and ensuring our office remains an amazing place to work will be an important component of this role. You will partner with the human resources team members in our various locations to ensure excellent service and consistent procedures for all employees.
We are seeking candidates with a desire to work in a vibrant, growing company and passionate about people and technology. Those who thrive in this role will challenge themselves to improve processes and day-to-day operations to take their career and the company to the next level.
DUTIES & RESPONSIBILITIES
Human Resources
- Responsible for human resources coordinator duties, including but not limited to employee onboarding, termination paperwork and compliance.
- Support recruiting.
- Be primary point-person for local staff.
- Contribute to the development, and ensure consistent compliance of corporate HR policies and processes.
- Partner with other HR subject matter experts to ensure alignment and to create a strong, cross-functional team to execute on company-wide HR initiatives.
Office Management
- Manage Health & Safety and office space requirements.
- Front desk/reception duties including answering phone, greeting guests, coordinating deliveries, order office supplies, etc.
- Address employees’ queries regarding office management issues.
- Manage travel bookings for employees and review travel expense claims.
- Plan in-house or off-site activities, e.g. company events, celebrations and conferences.
- Review legal documents that support the sales process.
- Manage contract and price negotiations with office and facility management vendors and related service providers.
- Perform additional duties and assignments that help ensure a smooth and efficient business process