Job Description

Position Overview

The Property Management Coordinator provides comprehensive support to the Director and Managing Director and as a part time receptionist at a building. This role combines administrative, financial, and operational responsibilities to ensure the smooth functioning of property management activities across the portfolio. The Coordinator will assist with audits, onboarding, tenant relations, and internal communications, while also supporting day-to-day property operations.

PRIMARY RESPONSIBILITIES

Property Administrator Support at Property

• Man the front desk between 8:30am and 2:30pm
• Answer main telephone line, greet/check-in guests.
• Monitor property calendars and building activities.
• Respond to general inquiries and maintain confidentiality.

Administrative Support to the Director and Managing Director

• Organize and track property data (square footage, utilities, deadlines).
• Assist with onboarding of new properties and new hires.
• Maintain electronic filing systems and property information databases.
• Support preparation for client visits and internal meetings.
• Manage Director calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate logistics for meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential documents and communications with discretion and professionalism.
• Assist with drafting and proofreading correspondence, reports, and presentations for executive leadership.
• Liaise with internal departments and external stakeholders on behalf of Directors.
• Monitor and prioritize incoming communications, ensuring timely responses and follow-ups.
• Support event planning and coordination for meetings and engagements.

Marketing & Engagement

• Coordinate department events per direction.
• Curate and distribute client appreciation and milestone gifts.
• Assist with employee appreciation initiatives.
• Create content for newsletters and bulletins.
• Maintain team organizational charts and engagement calendars.
• Keep team informed of industry events (IREM, BOMA, CREMM).

Qualifications

• Bachelor’s Degree preferred.
• Proficiency in Microsoft Outlook , Word, Excel , Teams; Adobe and Yardi experience a plus.
• Strong written and verbal communication skills.
• Excellent customer service and interpersonal skills.
• Attention to detail and strong organizational skills.
• Basic accounting and mathematical aptitude.
• Ability to multitask and work independently in a fast-paced environment.
• Alignment with Stream’s core values: Smart, Honest, Nice, and Passionate.

Additional Information

Once you have completed your application, you will receive an email from notifications@smartrecruiters.com with a link to the Culture Index survey, which will help us gain a better understanding of your strengths and motivational drives. Please search for the " Department Assistant " position in the Culture Index portal. We kindly request that you set aside 10 uninterrupted minutes within 48 hours of submitting your application.

#LI-Onsite

Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law.

Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons.

To apply for a position, please visit our website at www.streamrealty.com