Development & Event Coordinator

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Buffalo Prep, Inc.

Development & Event Coordinator

Buffalo, NY
Full Time
Paid
  • Responsibilities

    Job Title: Part-Time Development & Event Coordinator

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    Job Description Updated: July 2025

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    Reports To: Director of Development

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    FLSA Classification: Non-Exempt

    Position Summary

    The Development & Event Coordinator is a part-time position and a key team member in the dynamic and successful organization, which reaches students throughout Western New York. They will report to the Director of Development and work closely with the Director of Community Relations and the other members of the staff to raise money as forecasted for the fiscal year. In addition, this position collaborates closely with Buffalo Prep’s extremely active volunteer base that serves as ambassadors throughout the community to advocate for education and raise essential funds for its programs.

    Essential Functions

    • The Development Coordinator will have responsibility for both development and events. Buffalo Prep’s current fundraising program includes a well-established annual fund; major gifts and grants (including individual gifts, corporate support, and foundation grants); several new and growing programs including a burgeoning Business Council, Prep Collective, and an Alumni Council; a variety of popular and successful special events; and a growing donor constituency.
    • Support an annual appeal program, including biannual appeal letters and online giving days (Give716, Giving Tuesday).
    • Support other mailings and solicitations as needed such as Business Council mailings, Board and Alumni mailings, etc.; work with development and community relations team on theme and artistic concept.
    • Oversee matching gift documentation.
    • Assist with managing volunteers, vendors, and in-kind relationships for mailings and special events.
    • Work closely with the Director of Development to evolve fundraising strategies; continually research and explore new ideas to improve current fundraising programs and engage new constituents.
    • Support signature events (Celebration, Party for Prep) by producing mailing lists, completing mail merges, and assisting with sponsorship follow-up.
    • Collaborate and help coordinate additional events (e.g., Pregame for Prep, Prep Talk, READI Summit).
    • Help develop event communication, including internal and external emails.
    • Analyze campaign and/or mailing outcomes and make recommendations for improvements.
    • Provide support to staff by assisting with the creation of reports and mailing lists as needed.
    • Support grant writing and reporting as needed.
    • Must be able to work evenings or Saturday as needed, additional hours during peak times or as required.
    • Adheres to all policies including Buffalo Prep’s Stop Light Policy and mandated reporting as outlined by NYS Office of Children and Family Services.
    • Have fun! We love our scholars and strive to maintain a joy-filled environment where all scholars and staff feel cared for, capable, and connected!
    • Additional duties as assigned by management.

    Education and Experience

    • Associate’s degree is required; bachelor’s degree preferred.
      • If you meet the other qualifications and bring relevant experience, we encourage you to apply.
    • A minimum of two years of fundraising or related experience.
    • Experience in planning and executing special events.
    • Broad knowledge of the principles of fundraising and donor rights.
    • Working knowledge of donor database systems (Network for Good preferred).
    • Proficiency with Microsoft Office Suite, Canva and Google Suite.

    Knowledge, Skills and Abilities

    • Excellent skills in cultivating and stewarding donors and corporate partnerships. Astute at prospecting and donor research.
    • Ability to work well and interface with volunteers and donors.
    • Detail-oriented, with strong organizational, analytical, and planning skills.
    • Initiative and independence in carrying out responsibilities.
    • Strong ability to prioritize and manage multiple tasks and a variety of demands.
    • Strong self-motivation and the ability to work as a team member.
    • Commitment to maintain confidentiality and a high degree of accuracy in alumni & donor records.
    • Must have reliable transportation.
    • Strong written and verbal communication skills.
    • Excellent organizational skills.
    • Ability to work effectively in collaboration with diverse groups of people.
    • Dedication to continuous professional development and self-improvement, openness to feedback, and learning aligned with the organization’s commitment to educational access.
    • Unwavering commitment to the mission, vision, and values of Buffalo Prep and its programs.

    Requirements

    Interested applicants should submit a cover letter and resume to Ashley Coder, Director of Development, by August 25, 2025.