Job Summary

We are seeking a motivated and outgoing Administrative Assistant with bookkeeping experience to join our team. In this role, you will assist with the permit process for construction projects, provide support to our project managers, ensure they have all the information and resources they need to perform their best, keep files updated and maintained, and perform light bookkeeping duties.

Responsibilities

Complete online applications for permits

Contact Government entities for permit and development fee costs

Enter financial data and transactions into QuickBooks

Verify the accuracy of transactions that have been entered in QuickBooks

Organize meetings and take accurate minutes

Write emails, memos, and letters and distribute them appropriately

Maintain an organized filing system

Develop, update, and maintain relevant office procedures

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Ability to learn new software programs to assist with the permit processing

Knowledge of Quickbooks desktop or online version

Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects