Job Description

DigiMax Consulting is a system integration company that provides technology solutions to high profile clients. We are seeking a highly organized and responsible Office Assistant to join our growing organization. In this position, you will perform clerical tasks, answer phones, perform data entry, and sort mail. Other duties will include assisting with preparing documents, organizing files, managing existing documents, and generally keeping the office organized, tidy, and running smoothly.

OFFICE ASSISTANT DUTIES AND RESPONSIBILITIES:

• Answer phone inquiries, direct calls, and provide basic company information
• Perform clerical duties, take memos, maintain files, and organize documents; photocopy, etc. as needed
• Assist in planning company events, meetings, luncheons, and special projects
• Help prepare reports, presentations, and data
• Manage and maintain files, records, and correspondence for meetings
• Maintain office kitchen
• Type documents, drafts, and reports
• Arrange schedules for meeting space and conference rooms
• Assist with travel and expense reports
• Update staff calendars and organize schedules
• Prepare information and research for executive needs
• Oversee mail deliveries, packages, and couriers
• Purchase, track, and invoice office supplies for each department
• Arrange itineraries and executive correspondence
• MUST be able to lift up to 50lbs
• MUST be proficient in MAC and PC operating systems.
• MUST be proficient in Microsoft Office and BOX
• MUST have strong follow up skills.

OFFICE ASSISTANT REQUIREMENTS AND QUALIFICATIONS:

• Associate’s or bachelor’s degree preferred
• Prior experience handling office responsibilities, experience in customer service, or related field
• Proficient computer skills, including Gmail, Microsoft Office Suite, Quickbooks (Word, PowerPoint, and Excel); scheduling appointments/updating calendars
• Excellent written and verbal communication skills
• Highly organized multitasker who works well in a fast-paced environment
• Willingness to learn and to grow with the company
• Must be reliable, resourceful and a self-starter.