Junior Meeting Planner

Digital Motion Event Services is a technology-focused corporate event services and audio-visual production company offering full service event planning, A/V, technology, virtual event platform, and post meeting analytics services. We are looking for a Junior Meeting Planner to join our dynamic team.

Job responsibilities include:

• Work with the planning team, departmental teams, and client to ensure all milestones are clearly communicated and met. Be consultative in your approach – team player is vital.
• Potentially consult with clients and peers in order to determine objectives and requirements for meetings, conferences, and other events.
• When necessary, adhere to event budgets.
• Partner with your planning peers to create clear, simple attendee, exhibitor, and speaker communications.
• Communicate effectively with all vendor partners, when needed. Including but not limited to hotel, transportation, signage and more.
• Ensure everyone, from client to attendee to exhibitor has a positive and memorable experience from initial planning stage, through onsite/virtual production, and close of meeting.

Required skills include:

• Able to maintain project deadlines and keep projects moving forward.
• Must possess an in-depth understanding of event flow and the different phases and logistical details of an event or meeting flow.
• Excellent communication skills. The ability to speak to all levels of client interaction, including great communication with C-suite executives, event attendees, sponsors, exhibitors, team members, and vendors.
• Client first approach. Have a strong dedication toward serving clients with grace and confidence.
• General knowledge of technical aspects of virtual and hybrid meetings and how those relate to the production of the overall meeting.
• Multi-tasking. Managing multiple priorities and being adaptable.
• Quickly learn new platform technologies, as needed. Technology solutions act as an extended team of event and meeting planners.

QUALIFICATIONS:

• A college degree, preferred
• Experience as an Event Planner or Organizer
• Good working knowledge of Powerpoint, Excel and all Microsoft Office Suite of products
• Excellent written and verbal communication skills
• The ability to travel as needed
• Basic web design and/or knowledge

DETAILS

• Contract / freelance position
• Hours tracked by project
• Work will be based on client projects, as needed / requested