Job Description
WE ARE SEEKING AN EXPERIENCED EXECUTIVE ASSISTANT TO JOIN OUR TALENTED EXECUTIVE TEAM. REPORTING DIRECTLY TO THE MEDIA DIRECTOR WE ARE LOOKING FOR AN INDIVIDUAL TO PROVIDE COMPREHENSIVE SUPPORT TO BUSY EXECUTIVES. THE IDEAL INDIVIDUAL WILL HAVE THE ABILITY TO EXERCISE GOOD JUDGMENT IN A VARIETY OF SITUATIONS, WITH EXCELLENT WRITTEN AND VERBAL COMMUNICATION, A STRATEGIC THOUGHT PROCESS, AND THE ABILITY TO MAINTAIN A BALANCE AMONG MULTIPLE PRIORITIES. THE EXECUTIVE ASSISTANT SHOULD EXERCISE EXTREME FLEXIBILITY TO JUMP IN AND SUPPORT VARIOUS PROJECTS AT ONCE.
THE EXECUTIVE ASSISTANT WILL HAVE THE ABILITY TO WORK INDEPENDENTLY ON PROJECTS, FROM CONCEPTION TO COMPLETION, AND MUST BE ABLE TO WORK UNDER PRESSURE AT TIMES TO HANDLE A VARIETY OF TASKS. WE ARE LOOKING FOR A PROACTIVE SELF-STARTER AND STRONG INTERPERSONAL SKILLS.
ABOUT DINO DON, INC.
DINO DON, INC. IS A WORLD LEADING INTERNATIONAL TRAVELING EXHIBITIONS COMPANY, CREATING AND SHOWCASING THE WORLD'S LARGEST DINOSAUR EXHIBITS AND SINCE 1993 IN NORTH AMERICA AND EUROPE AS WELL AS THE FAMOUS CULTURALLY SIGNIFICANT GENGHIS KHAN EXHIBIT WITH MUSEUMS, ZOOS AND BOTANICAL GARDENS.
DON LESSEM, FOUNDER AND CEO, IS ONE OF THE WORLD'S LEADING PRESENTERS OF DINOSAURS, THE AUTHOR OF 40 BOOKS OF NATURAL HISTORY AND ADVISER TO STEPHEN SPIELBERG'S JURASSIC PARK. MR. LESSEM HAS EXCAVATED AND RECONSTRUCTED THE WORLD'S LARGEST MEAT-EATING AND PLANT-EATING DINOSAURS IN PATAGONIA AND MONGOLIA. HE CREATES GIANT TOURING EXHIBITIONS, IS HOST AND CREATOR OF NOVA DOCUMENTARIES, AND ADVISER TO UNIVERSAL STUDIOS AND DISNEY THEME PARKS. THE ARGENTINE DINOSAUR, LESSEMSAURUS, WAS NAMED IN HONOR OF HIS CONTRIBUTIONS TO DINOSAUR RESEARCH.
RESPONSIBILITIES:
COMPLETE A BROAD VARIETY OF ADMINISTRATIVE TASKS THAT FACILITATE THE EXECUTIVE TEAM’S ABILITY TO EFFECTIVELY LEAD THE ORGANIZATION INCLUDING: DRAFTING CORRESPONDENCE, CREATING SPREADSHEETS AND PRESENTATIONS, PREPARING EXPENSE REPORTS, AND ESTABLISHING AND MAINTAINING ELECTRONIC AND PAPER FILES
ASSIST IN THE PLANNING AND PREPARATION OF BUSINESS AND EXHIBIT RELATED TRAVEL BY RESEARCHING AND BOOKING HOTELS, FLIGHTS, AND OTHER TRAVEL ARRANGEMENTS.
ASSIST IN MARKETING MATERIAL CREATION SUCH FLYERS, POSTERS, BANNERS, MERCHANDISE, AND WORKING WITH PRINTERS.
WORK CLOSELY WITH THE EXECUTIVE TEAM TO KEEP WELL INFORMED OF UPCOMING COMMITMENTS, RESPONSIBILITIES, AND FOLLOW UP APPROPRIATELY.
CONDUCT PRELIMINARY RESEARCH ON A VARIETY OF TOPICS; DRAFT MATERIALS AS NEEDED
MAIL LETTERS AND PACKAGES
REQUIREMENTS:
EXCELLENT WRITTEN AND VERBAL COMMUNICATION SKILLS; ABILITY TO COMMUNICATE ACROSS ALL LEVELS BOTH INTERNALLY AND EXTERNALLY.
EXCELLENT ORGANIZATIONAL, PROBLEM-SOLVING AND DECISION-MAKING SKILLS.
DEMONSTRATED HISTORY OF TAKING INITIATIVE AND BEING A SELF-STARTER. ABILITY TO SEE WHAT NEEDS TO BE DONE AND ACCOMPLISHING IT WITHOUT BEING ASKED.
PROVEN WRITTEN COMMUNICATION SKILLS, AND A PASSION FOR WRITING BOTH SHORT- AND LONG-COPY.
AN INTEREST IN MARKETING, COMMUNICATIONS, SOCIAL MEDIA OR REPUTATION MANAGEMENT.
EXPERT WITH MICROSOFT OFFICE SUITE PRODUCTS INCLUDING WORD, EXCEL AND POWERPOINT.
COMPLETE A BROAD VARIETY OF ADMINISTRATIVE TASKS THAT FURTHER THE EXECUTIVE TEAM’S PRODUCTIVITY AND ABILITY TO EFFECTIVELY LEAD THE ORGANIZATION.
EXPERIENCE:
BACHELOR'S DEGREE REQUIRED
MICROSOFT OFFICE: 4 YEARS
ADMINISTRATIVE EXPERIENCE: 1-3 YEARS
SCHEDULE:
MONDAY- FRIDAY
MUST BE ABLE TO COME INTO THE OFFICE TWO DAYS A WEEK AND WORK REMOTE ALL OTHER DAYS
YOU WILL THRIVE IN THIS POSITION IF YOU:
ARE A STRATEGIC THINKER. YOU DIG DEEP TO ANALYZE PROCESSES AND ASK THOUGHTFUL QUESTIONS THAT HELP YOUR TEAM MAKE BETTER DECISIONS.
ARE DETAIL ORIENTED. YOU PAY ATTENTION TO THE SMALL PARTICULARS AND COMPLETE TASKS WITH LITTLE TO NO ERRORS.
AN ENTREPRENEURIAL ATTITUDE.
EXCELLENT ATTENTION TO DETAIL AND A HIGH MOTIVATION TO LEARN.
HAVE A HIGH DEGREE OF EMOTIONAL INTELLIGENCE AND CAN ANTICIPATE THE NEEDS OF THE PEOPLE YOU SUPPORT BEFORE AND DURING EACH WORK DAY.
PRESENT A HIGH DEGREE OF MATURITY, HONESTY, TRUST, SOPHISTICATION, AND INTEGRITY.