Sorry, this listing is no longer accepting applications. Don’t worry, we have more awesome opportunities and internships for you.

Executive Assistant

DirectedLINK

Executive Assistant

Santa Monica, CA
Full Time
Paid
  • Responsibilities

    Executive Assistant

    Date Start: 03/16/2020Date End: 07/31/2020

    Santa Monica$30.73 hour


    We are currently seeking an accomplished Executive Administrative professional with solid experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, creative and adaptable.

    Job Functions:

    • Day-to-day management of the Executive’s schedule
    • Interacting with client and potential clients as well as other artists and high-level visitors, in person or by telephone or email
    • Liaise with other departments as directed by CIO
    • Prepare internal and external presentations including preparation for media interviews
    • Read and route correspondence; draft responses and other documents as requested; manage email for Executive and assist with music organization and distribution as needed
    • Manage schedule by planning internal and external meetings, conferences, award presentations, teleconferences, and both business and family travel
    • Prepare submission of expense claims on a timely basis
    • Uphold a strict level of confidentiality

    Job Requirements:

    Skills/Abilities:

    • Develop and demonstrate professional knowledge of the business
    • Ability to create efficiency through the use of technology and music-based systems
    • Competency using Mac and PC
    • Use organizational skills to manage office and time in fast-paced environment and anticipate critical events/Executive’s needs
    • Proven ability to work effectively with senior management and senior level clients
    • Excellent written and oral communication skills (as the person will be dealing with all levels)
    • Ability to manage highly confidential information and to act calmly and professionally at all times
    • Advanced Microsoft Office skills
    • Travel Logistics
    • Highly organized
    • Sincere interest in music
    • People driven
    • Extreme discretion with sensitive information
    • Dynamic and assertive personality; professional demeanor
    • Willingness to put time in after hours and on weekends as needed
    • Adaptable to a variety of situations with numerous personalities
    • Has worked in very fast paced environments

    Experience:

    • Minimum 3 years executive assistant experience

    Education:

    • BA or BS preferred