Job Description

SUMMARY:

LOOKING FOR: someone from Hospitality, like hotel management, someone who knows how to run a large operation but also highly customer focused, used to dealing with difficult clients/situations.

 OR: traditional office managers from the financial services, legal or tech industries

Assistant Vice President (AVP) will be responsible for the management of the Los Angeles office facilities, along with other administrative-related functions.

Qualifications

RESPONSIBILITIES:

• Corporate real estate management:

• Ensure the tracking and coordination of LA office lease agreements and key dates.

• Responsible for strategy and space planning to ensure required infrastructure is in place to support local business requirements.

• Manage all tenant improvement buildouts and projects.

• General office administration and facilities management:

• Responsible for managing the Los Angeles facilities and office services staff and functions, and for coordinating with the Brentwood office team to manage their general office administration and facilities.

• Serve as the visible lead of Corporate Services in LA, interacting with all staff members (including senior executives) to collaborate on facilities-related solutions and provide a high level of customer services.

• Oversee agile-seating program to ensure employees have access to clean and productive workspaces and make continuous improvements.

• Serve as the management point of contact with the landlord for all building services and issue resolution.

• Ensure the facilities are maintained at a high level, to the company's standards.

• Oversee reception services, mailroom services, printing services, concierge, and meeting services.

• Develop ergonomics strategy and ensure a productive and safe work environment.

• Responsible for LA space management and reservation system, i.e., ensuring data integrity, managing conflicts, reporting and change management activities.

• Responsible for LA and Brentwood budgeting, cost forecasting and cost controls.

• Employee engagement and corporate philanthropy:

• Accountable for LA Our Communities Matter platform.

• Accountable for LA year-end celebration and other employee entertainment activities.

• Co-lead and/or coordinate with Human Resources on wellness activities and other initiatives.

• Responsible for LA Emergency Preparedness function and leading any LA business continuity or emergency events.

• Manage Corporate Services facilities and other office-related vendors to ensure Oaktree receives consistent and high levels of service at a competitive price.

Additional Information

QUALIFICATIONS:

• Bachelor’s Degree is required.
• Minimum seven years’ experience in an office administration role in a large corporate office;
• Previous experience with internal corporate communications;
• Relationship management, in particular, working with and supporting senior executives;
• Oversight of a facilities team, including receptionist and mailroom staff members;
• Prior experience as project management leader of large scale corporate planning activities (space planning, office move or build-out);
• Strong working knowledge of Microsoft office application including Word, Excel, Outlook, and MS Project
• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks.
• Experience with legal terms and contracts
• Third party commercial negotiations with vendors
• Familiarity with regional health, safety and other relevant requirements

All your information will be kept confidential according to EEO guidelines.