POSITION SUMMARY

The Divisional Administrator provides essential administrative and document-control support to project teams throughout all phases of construction. This position ensures the accuracy, organization, and timely flow of project documentation, material procurement, and interdepartmental communication. Working closely with Project Engineers, Accounting, and field leadership, the Project Administrator upholds E-Z Bel Construction’s standards of quality, efficiency, and professionalism in all administrative operations.

YOUR ROLE

• Drafts subcontracts and job setup documents to support contract administration.
• Coordinates with Project Teams to align administrative deliverables with schedules.
• Manages documents through Bluebeam, Spectrum, and HCSS.
• Schedules material deliveries and monitors quantities for reporting accuracy.
• Collect/receive invoices, tickets, receipts, and other documentation.
• Review, reconcile, and enter items received into accounting system.
• Ensure accuracy of accounting entries.
• Order safety supplies and office supplies.
• Communicate with vendors, suppliers, subcontractors, and other entities to provide information and answer questions related to accounting activities.
• Assists with certified payroll, insurance tracking, and DBE documentation.
• Tracks and generates reports for pay estimates and production data.
• Communicates professionally with vendors, subcontractors, and team members.
• Tracks action items from weekly meetings.
• Responds to documentation requests.
• Supports consistent information flow between field and office teams.
• Leads administrative coordination across multiple projects and monitors deliverables.
• Perform other duties as assigned.

WHAT YOU BRING

• Highschool diploma and relevant business certifications.
• 1–2 years of experience in construction administration or project coordination.
• Proficiency with HCSS, Spectrum, Bluebeam, and Microsoft Office Suite.
• Strong organizational skills with high attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
• Knowledge of construction terminology, cost accounting, and contract documentation standards.

PHYSICAL REQUIREMENTS

The Divisional Administrator in the civil construction industry should be able to perform tasks that involve sitting for extended periods, as well as standing, walking, and occasionally lifting 25 pounds. This role may require frequent use of a computer and other office equipment, necessitating good hand-eye coordination and fine motor skills. The ability to navigate construction sites and interact with various stakeholders in outdoor environments is also essential. A reasonable level of physical stamina and mobility is required to attend meetings and site visits as needed.

TRAVEL REQUIREMENTS

Must be willing to travel within the State of Texas as needed, overnight or out of town stay may be required.

BENEFITS

• Best-in-class Medical & Dental Plans
• Vision Insurance
• Voluntary Life Insurance
• Supplemental Accident, Critical Illness, and Short-Term Disability Coverage
• Pet Insurance
• 401(k) Retirement Plan
• Quarterly Bonuses
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)
• Tuition Reimbursement & Continued Education Programs
• Dependent Scholarship Program
• Community Engagement Opportunities
• Company Events & Quarterly State of the Company Meetings

E-Z Bel Construction, LLC is an equal opportunity employer. We encourage all qualified individuals to apply, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status.