JOB TITLE: Document Control Manager

DEPARTMENT: Quality Assurance / Document Management

LOCATION: Aiken, SC - Savannah River Site

REPORTS TO: Quality Assurance Director

CLASSIFICATION: Exempt

POSITION OVERVIEW:

The Document Control Manager is responsible for leading and managing all aspects of the document control program at the Savannah River Site (SRS) in Aiken, SC. This senior-level position oversees the development, implementation, and maintenance of document management systems, policies, and procedures in compliance with Department of Energy (DOE) requirements, NQA-1 standards, and internal quality management protocols. The ideal candidate brings 10+ years of document control and records management experience in a nuclear, DOE, or highly regulated government contracting environment.

What You’ll Do:

• Lead and manage the site-level document control program, overseeing the receipt, processing, distribution, revision, retention, and disposition of all controlled documents including technical manuals, procedures, engineering drawings, specifications, and regulatory submittals in compliance with DOE Orders and NQA-1 requirements.
• Develop, implement, and continuously improve document control policies, procedures, and work instructions to ensure consistent application across all operations at the Savannah River Site.
• Supervise, mentor, and direct a team of document control specialists and records coordinators, providing performance evaluations, training, and professional development guidance.
• Serve as the primary liaison with government clients, regulatory agencies, and internal quality assurance teams on all matters related to document control, records management, and audit readiness.
• Manage and administer electronic document management systems (EDMS), ensuring system integrity, configuration control, and user access management; lead system upgrades and process improvement initiatives.
• Ensure compliance with applicable DOE Orders, federal regulations, contractual requirements, and the company Quality Assurance Program (QAP).
• Lead internal audits and support external audits and inspections related to document control; develop and implement corrective action plans as needed.
• Perform other duties as assigned in support of operational and quality objectives.

What You’ll Bring:

Required Education and Experience

• Bachelor degree in Records Management, Information Science, Business Administration, Engineering Technology, or a related field; equivalent combination of education and experience may be considered.
• Minimum of 10 years of progressive experience in document control and/or records management, with at least 3 years in a supervisory or management role.
• Demonstrated experience in a DOE, nuclear, or similarly regulated government contracting environment.
• Strong working knowledge of DOE Orders and NQA-1 quality assurance requirements as they relate to document and records management.
• Proficiency with electronic document management systems (EDMS) such as SharePoint, OpenText, Documentum, or equivalent platforms.
• > 11 Years

   

  
  

  Preferred Education and Experience

• Master degree in Records Management, Information Science, or a related field.
• Experience at the Savannah River Site or another major DOE facility.
• Familiarity with DOE Integrated Safety Management System (ISMS) and quality assurance program documentation.

   

  LICENSES / CERTIFICATIONS:

  Required Licenses/Certifications

   

• Must be able to obtain and maintain a valid Savannah River Site access badge and pass all required background checks including DOE personnel security clearance requirements.

   

  Preferred Licenses/Certifications

• Certified Records Manager (CRM) issued by ICRM.
• DOE Q or L Security Clearance (or ability to obtain).

   

  SUPERVISORY RESPONSIBILITIES:

• Directly supervises 3 to 8 document control specialists and records coordinators. Responsible for hiring, performance management, coaching, and professional development of direct reports.

   

  TRAVEL REQUIREMENTS:

  Travels: Yes

  Percent of time: 10%

  Overnight required: Yes

   

  PHYSICAL DEMANDS:

  If one-third of the time – “seldom” or “occasionally” If one-third to two-thirds of the time or more occasionally to frequently” If more than two-thirds of the time – “constantly”]

• Stationary Position - Seldom
• Pushing/Pulling/Reaching - Seldom
• Climb - Seldom
• Kneel - Seldom
• Grab - Seldom
• Bend - Seldom
• Lift/carry over - Seldom
• Vision - Seldom
• Hearing - Seldom

WORKING CONDITIONS:

• Wet or Humid - Seldom
• Working near or on moving mechanical parts - Seldom
• Working near or on heavy machinery - Seldom
• Working in high places - Seldom
• Exposed to fumes or airborne particles - Seldom
• Exposed to toxic or caustic chemicals - Seldom
• Frequency of working in outdoor weather conditions - Seldom
• Work with Electricity - Seldom
• Work with explosives - N/A
• Work on or near a source of radiation - N/A
• Loud noise conditions (above 87dB) - Seldom
• Other Environmental Factors - Compliance with all SRS security, safety, and site protocols required

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, working conditions, physical demands, and activities my change or new ones may be assigned at any time with or without notice.