Benefits:
401(k)
401(k) matching
Bonus based on performance
Flexible schedule
Free food & snacks
Health insurance
Paid time off
Vision insurance
Document Services Supervisor (Hybrid - NYC)
We are seeking an experienced Document Services Supervisor to lead a Document Services team and oversee the production of high-quality legal documents. This role combines hands-on document formatting and editing with team leadership, workflow management, and deadline oversight. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced legal environment.
Location: New York City (Hybrid) Status: Exempt Reports To: Document Services Manager
Key Responsibilities
Team Leadership
Supervise the daily operations of the Document Services Department.
Manage workflow, assign tasks, and ensure deadlines are met.
Coach, support, and develop team members.
Conduct performance reviews and provide ongoing feedback.
Document Production
Create, format, edit, and finalize a variety of legal documents, including:
Pleadings
Motions and briefs
Contracts
Correspondence
Memoranda
Transactional documents
Ensure all documents meet firm, court, and client requirements.
Quality Control
Proofread documents for accuracy, grammar, formatting, and consistency.
Maintain high quality standards and attention to detail.
Document Management
Prepare document comparisons and redlines.
Create and update Tables of Contents and Tables of Authorities.
Convert PDF and other file formats into editable documents.
Maintain and update firm document templates.
Workflow & Deadline Management
Coordinate time-sensitive projects and court filing deadlines.
Prioritize multiple assignments in a fast-paced environment.
Partner with attorneys, paralegals, and administrative staff to ensure timely completion of work.
EDGAR Filing Oversight
Coordinate and oversee the EDGAR filing process with paralegals and document specialists.
Monitor filing deadlines and accuracy.
Support department training and ensure EDGAR-related software remains current.
Qualifications
Required Skills
Advanced Microsoft Word skills, including:
Styles and formatting
Track Changes
Cross-references
Bookmarks
Automated document features
Experience with document management systems and PDF software.
Working knowledge of Microsoft Excel and PowerPoint.
Familiarity with legal citation formats.
Typing speed of at least 80 words per minute.
Strong organizational, communication, and problem-solving skills.
Education & Experience
College degree.
Prior legal document processing or legal word processing experience required.
Previous supervisory or team leadership experience preferred.
Flexible work from home options available.