Sorry, this listing is no longer accepting applications. Don’t worry, we have more awesome opportunities and internships for you.

Administrative Assistant (Bilingual Spanish Speaking)

Dolan Law Offices

Administrative Assistant (Bilingual Spanish Speaking)

Indio, CA
Full Time
Paid
  • Responsibilities

    Job Description

    ADMINISTRATIVE ASSISTANT JOB SUMMARY

    We are seeking an organized and proactive BI-LINGUAL SPANISH Speaking Administrative Assistant to join our organization. When guests arrive at the office, you will greet them and determine the reason for their visit. You will support our staff with clerical duties, including answering phones, making copies, and organizing files. When necessary, you will also input information into our database to ensure our electronic files are updated. We prefer candidates who have some administrative support experience, but we are willing to train the right person.

    RESPONSIBILITIES:

    • Draft correspondences and other formal documents
    • Plan and schedule appointments and events
    • Greet and assist onsite guests
    • Answer inbound telephone calls
    • Develop and implement organized filing systems
    • Perform all other office tasks
    • Welcome and greet clients and office guests
    • Support office staff and executives with clerical tasks
    • Plan and schedule meetings, presentations, other office-related events, and travel arrangements; send reminders regarding upcoming appointments
    • Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
    • Type out paper and electronic correspondence and prepare outgoing mail and packages for executives
    • Help prepare presentation materials
    • Monitor and maintain office equipment and supplies; request repair or restocking when necessary
    • Ensure office is kept clean and organized at all times

    QUALIFICATIONS:

    • Previous experience in office administration or other related fields
    • Ability to prioritize and multitask
    • Excellent written and verbal communication skills
    • Strong attention to detail
    • ​Strong organizational skills
    • High school diploma or GED certificate
    • 1+ years of experience as an administrative assistant a plus
    • Fast, proficient, and accurate typist
    • Proficient with Microsoft Suite and common office equipment
    • Excellent customer service and communication skills
    • Self-starter who works well independently
    • Professional demeanor
    • BILINGUAL SPANISH SPEAKING

    Company Description

    Since 1978 Dolan Law has successfully defended all types of charges, from traffic tickets to murder cases. Known and respected in the Desert’s courtrooms. Dolan Law Offices, in Indio, California, provides legal advice and representation for residents of the Palm Springs region and communities throughout the Coachella Valley.