GENERAL DESCRIPTION / PRIMARY PURPOSE
Under supervision of Credit & Collections Manager, responsible for timely and accurate generation of daily invoices for trade and non-trade receivables.
Required Skills
MAJOR RESPONSIBILITIES AND TASKS/DUTIES OF THE POSITION
- Facilitates record retention, retrieval and storage process for Company.
- Maintain archived records in accordance with policy and in compliance with State and Federal laws.
- Manage mailroom, support timely mail delivery and distribution services for all parts of the Company.
- Receive, sort and send all inbound invoices to A/P in Costa Rica for processing and distribution
- Assist sales with processing orders held in suspension due to errors
- Assist sales department with processing credit memos for corrected invoices.
- Maintain daily sales order error report and provide update report to the SVP of Finance.
- Oversee the processing of invoices for non-produce customers and brokers.
- Maintain records on all supply orders for Accounting and Finance.
- Other duties.
Required Experience
JOB SPECIFIC COMPETENCIES (KNOWLEDGE, SKILL AND EXPERIENCE REQUIREMENTS)
- Two years of work experience in an office or mailroom/shipping
- Excellent typing skills and speed
- Strong skills with MS Word, Excel, Outlook
- Ability to use general office equipment, including 10-key by touch. Ability to understand basic accounting
- Detailed oriented, organized, quality focus
- Ability to work with all levels of personnel
- Strong business relationship with the various freight carrier companies and internal cooler departments.
- Familiarity with Business Process Management System
INTERNAL & EXTERNAL RELATIONS
Internal Relations: Peer group and immediate supervisor.
External Relations: Postal Service personnel, Mail Courier and other mail delivery services
EDUCATION AND CERTIFICATION
High School diploma
EMPLOYEE MANAGEMENT
NA
PHYSICAL REQUIREMENTS
Ability to lift up to 50 pounds, climb stairs and ladders, and able to drive a variety of vehicles
WORK HOUR REQUIREMENT
Ability to work overtime, some weekends, rotating shifts required.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.