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Human Resources Coordinator

Dole Food Company, Inc.

Human Resources Coordinator

Monterey, CA
Full Time
Paid
  • Responsibilities

    GENERAL DESCRIPTION / PRIMARY PURPOSE

     

    The Human Resources Coordinator is responsible for providing broad range of administrative support to the Human Resources department, including but not limited to recruiting, onboarding, record-keeping, file and maintenance of employee data in HRIS and other systems.  The HR Coordinator helps to maintain positive employee relations and works to ensure employee satisfaction through education of HR policies and by fostering a positive work environment.  Provides backup to the Executive Administrative Assistance in his/her absence.

     

    MAJOR RESPONSIBILITIES AND TASKS/DUTIES OF THE POSITION

     

    • Coordinate all onboarding activities including but not limited to ensuring timely UAR completion
    • Coordinate and ensure completion of all new hire paperwork, distribute documents required by state and federal laws, conduct new hire orientation, and schedule follow up tasks with desk side support.
    • Completion of compliant form I-9 and E-Verify checks
    • Accurate and timely data entry of new hire information into HRIS, and other systems, with follow-up distribution of paperwork to the Payroll department. Ensure accuracy of HRIS entries by performing audit, per checklists.
    • Create new hire files and maintain personnel documents in compliance with state and federal laws
    • Communicate with new employees as specified on the department’s process document. These tasks include, but not limited to, orientation follow-up and week 1 and week 2 check-ins.
    • Assist with the hiring process of employees including booking travel arrangements, scheduling phone and/or on-site interviews, as requested by the Talent Acquisition team
    • Facilitate the reimbursement process for candidate interviews.
    • Responsible for full recruitment process of temporary employees for administrative/office staff including but not limited to requisition interviews and onboarding of temporary employees. In addition to coordinating with IT and other internal departments to ensure temporary employee has access to the necessary resources and is properly set up in the system.
    • Maintain accurate contact list of temporary agencies and fees. Ensure that contracts are current and advise TA Manager when expiring.
    • Maintain weekly staffing dashboards and reports of the temporary employees
    • Process all invoices for temporary agencies and background screen vendors.
    • Manage, sort, and distribute mail as appropriate.
    • Manage the service award program including, but not limited to, one year and three year gifts and annual service-based award program
    • Provide customer service to employees of all levels of business in-person, through email, and phone calls.
    • Assist with the resolution of time keeping, payroll issues, and compliance with timecard completion and wage and hour regulations.
    • In participation with the HR department, coordinate employee events.
    • Ensure department has adequate office supplies and process orders when needed.
    • Participate in the Safety Committee as the Captain for the HR area. Ensure that all health and safety regulations that are distributed in meetings are disbursed to appropriate employee groups.
    • Provide backup coverage for Receptionist and Executive Administrative if needed.
    • Perform other duties as assigned.

     

     

    JOB SPECIFIC COMPETENCIES (KNOWLEDGE, SKILL AND EXPERIENCE REQUIREMENTS)

     

    • 2 years minimum of human resources administration, customer service / coordinator related type of experience.
    • Experience within human resources department preferred
    • Excellent customer service skills
    • Excellent verbal and written communication skills.
    • Excellent organizational skills with the ability to manage multiple tasks with attention to detail in a fast-faced environment.
    • Resourceful with a problem-solving aptitude to resolve issues
    • High level of skill in handling sensitive and confidential situations/information with the demonstrated ability to maintain strict confidentiality.
    • Strong knowledge and experience with MS Office with intermediate Excel skills.
    • Ability to work successfully and professionally with all levels of employees and management
    • Bilingual Spanish/English preferred

     

     

    INTERNAL & EXTERNAL RELATIONS

     

    • Internal:
    • Managers, supervisors, all employees outside of HR department
    • External:
    • Applicants, staffing agencies, and vendors

     

    EDUCATION AND CERTIFICATION

     

    • Prefer college degree, but equivalent work experience is accepted. High school diploma required.

     

    EMPLOYEE MANAGEMENT

     

    • N/A

     

    PHYSICAL REQUIREMENTS

     

    • While performing the duties of this job, the employee is regularly required to sit for long periods of time; use hands to handle or feel objects, tools, or controls; talk or hear. The employee must occasionally lift (including overhead) and/or up to 15 lbs.

     

    EQUIPMENT NEEDED

     

    Cell Phone

    Two-way radio

    Laptop

    Purchasing Card

    Other       _________________

     

    WORK HOUR REQUIREMENT

     

    • Ability to work overtime as needed
    • Not required to work rotating shifts or weekends

     

    Required Skills

    • Experience within human resources department preferred
    • Excellent customer service skills
    • Excellent verbal and written communication skills.
    • Excellent organizational skills with the ability to manage multiple tasks with attention to detail in a fast-faced environment.
    • Resourceful with a problem-solving aptitude to resolve issues
    • High level of skill in handling sensitive and confidential situations/information with the demonstrated ability to maintain strict confidentiality.
    • Strong knowledge and experience with MS Office with intermediate Excel skills.
    • Ability to work successfully and professionally with all levels of employees and management
    • Bilingual Spanish/English preferred

    Required Experience

    • 2-3 years minimum of human resources administration, customer service / coordinator related type of experience.
    • Prefer college degree, but equivalent work experience is accepted. High school diploma required.

     

    We are an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.

  • Qualifications
    • Experience within human resources department preferred
    • Excellent customer service skills
    • Excellent verbal and written communication skills.
    • Excellent organizational skills with the ability to manage multiple tasks with attention to detail in a fast-faced environment.
    • Resourceful with a problem-solving aptitude to resolve issues
    • High level of skill in handling sensitive and confidential situations/information with the demonstrated ability to maintain strict confidentiality.
    • Strong knowledge and experience with MS Office with intermediate Excel skills.
    • Ability to work successfully and professionally with all levels of employees and management
    • Bilingual Spanish/English preferred