Sales Coordinator (DoubleTree by Hilton, Portland)
**About Us: **The Doubletree of Portland is thrilled to announce an exciting opportunity as we are expanding our operations! We are seeking a dynamic and motivated Sales Coordinator to join our growing team. If you are passionate about sales, have excellent organizational skills, and are ready to take your career to the next level, we want to hear from you! ****
JOB SUMMARY
Responsible for assisting the Sales, Catering and Convention Services Team by performing various office and department duties to support the
Sales & Catering Office.
ESSENTIAL FUNCTIONS
This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications
that may be required now or in the future. The Hotel operates 24 hours a day and 7 days a week, so operational demands require variations in shift
days, starting times, and hours worked in a week.
1. Professionalism, hospitality-focused qualities and a courteous demeanor are required.
2. Types contracts, memos, letters, emails and proposals.
3. Answers telephone inquiries, transfers calls to appropriate Sales/Catering/Convention Services Managers and takes detailed messages.
4. Maintains Sales/Catering/Convention Services files for follow up and future reference.
5. Processes check requests and Fire Marshall permits
6. E-mails/Faxes information to clients.
7. Compiles information each month for month end reports by outlined due dates.
8. Coordinates and prints Daily Events
9. Creates and routes 30-day report weekly
10. Creates and routes weekly BEO Packet
11. Enters banquet check actuals into appropriate locations for reporting
12. Obtains administrator status in Delphi, responsible for menu maintenance and merge docs
13. Acts as liaison between Sales/Catering/Convention Services department clients and assigned managers.
14. Manage House accounts and make reservations when needed.
15. Process Amenity request and Hilton honors point submissions.
16. Performs weekly Pick-Up Report duties
17. Updates Commission/Rebate/Honors forecast
18. Creates on-line booking links
19. Assemble and process Group Turnovers
20. Site Tour Preparation
21. Produces Pre-Con Packets as needed.
22. Reports accidents, injuries, near-misses, property damage or loss to supervisor.
23. Reports substandard (unsafe) conditions to supervisors.
24. Utilizes protective equipment.
25. Knows department fire prevention and emergency procedures.
26. Follows safety and security procedures and rules.
27. Adheres to all departmental and hotel policies and procedures
28. Attends company orientation, Catering/Convention Service departmental and hotel meetings
Benefits: