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Accounts Administrator

Douglas Emmett

Accounts Administrator

Los Angeles, CA
Full Time
Paid
  • Responsibilities

    Job Description

    TITLE: ACCOUNTS ADMINISTRATOR REPORTS TO: COMMUNITY MANAGER

    SCOPE AND PURPOSE:

    · Provide accurate invoice payments and accurate financial reporting information.

    DUTIES AND RESPONSIBILITIES: Include, but are not limited to the following, as other duties may be assigned.

    GENERAL OPERATIONS

    · Code checks from actual apartment number to MRI apartment number. This includes move in monies, rental payments, rentable item income.

    · Separate checks into batches and generate deposit slips.

    · Deposit checks daily at the bank.

    · Complete preliminary and final SODA’s.

    · Code invoices.

    · Generate 5-day late notices and late fee report.

    · Monitor delinquency activity, NSF’s and those tenants that need to be placed in legal for non-payment.

    · Send tenants with balances to collection and monitor such collections.

    · Research paid and unpaid invoices for properties and vendors.

    · Generate TLA’s for adjustments and write offs.

    · Reconciles tenant ledgers and issues balance due letters.

    · Demonstrate initiative, work well under pressure, prioritize multiple tasks and consistently produce high quality accurate work.

    · Assist with answering phones and assisting clients during lunch hour, vacation or as needed.

    · Perform other tasks or projects that may be assigned from time to time.

    TECHNICAL PREREQUISITES

    · Applicant has to be computer literate and comfortable using Excel, Word, and other Windows based programs. Being familiar with property management or accounting software (i.e. Skyline, MRI, etc.) is a plus.

    PHYSICAL REQUIREMENTS

    · Must be able to sit in front of a computer for long periods of time.

    STATUS

    · Non-Exempt

    CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED

    [ ] Yes [X] No

    MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS UTILIZED IN THIS POSITION

     

    · Computer, Skyline II, Microsoft Excel, Microsoft Word, and other Windows based programs.

    Company Description

    Douglas Emmett operates approximately 18.2 million square feet of Class A office space and over 4,300 luxury apartment units in nine highly desirable submarkets in Los Angeles County, six of which are located in Los Angeles' Westside - Brentwood, Century City, Santa Monica, Beverly Hills, the Olympic Corridor, and Westwood - and three submarkets in the San Fernando Valley - Sherman Oaks/Encino, Warner Center/Woodland Hills, and Burbank. The Company's Honolulu office portfolio is located in the downtown central business district with multifamily properties in nearby suburban communities. The Company utilizes the same focused business strategy that was implemented by its founding principals - managing, developing, redeveloping, and acquiring multifamily and commercial real estate in high barrier-to-entry submarkets that exhibit strong economic characteristics such as population and job growth, as well as inherent supply constraints, such as limited developable land due to natural and political barriers. The Company strives to capitalize on the experience of its seasoned management team to create continued value.