Doyle Tax Group is a small business and forensic accounting firm specializing in fullservice solutions for local small businesses and unique tax planing strategies for a diverse group of public and private sector clients. Our culture is positive, creative, and engaging and offers the opportunity to work on a wide range of project types. Doyle Tax Group is an ideal place to build a career and develop skills in administration, customer service, learna ccounting skills, entrepreneurship, leadership and life.
We are seeking a reliable and detail oriented Office Administrator responsible for various administrative duties requiring a thorough knowledge of office routines to support the activities of management and office staff.
Responsibilities:Include, but not limited to,
Assist Principal and staff in all administrative functions
Answer/direct all incoming phone calls and greet all office visitors professionally and courteously.
Maintain and assist with paper and electronic files
Coordinate meetings, WebEx presentations, and conference calls
Assist with IRS calls and correspondence
Provide assistance typing letters and emails
Advertising and Creative opportunities
Partner with Accounting Department for all invoicing related to office
Maintain building security by following procedures and maintain a clean reception area
Receive and distribute daily mail and notifications for packages
Prepare outgoing mail, and arrange for outgoing deliveries by courier and FedEx
Daily set-up, clean-up and restocking of departmental kitchen supplies; clean out refrigerator weekly
Monitor and maintain office, toner, and kitchen/coffee supplies
Coordinate and maintain offsite storage
Coordinate vendor maintenance and repair
Other duties as assigned
Qualifications:- High school education or equivalent
Proficient in Microsoft Word, Excel & Outlook, and InDesign
Experience with graphic design, AIA Contract Software or Newforma is a plus
1+ years of office experience preferred
Experience in a busy office environment
Must present a professional presence and demeanor that is reflective of a corporate office environment
Excellent verbal communication skills and phone etiquette
Must be a reliable self-starter and have a strong service-oriented demeanor
Ability to work at a fast pace, handling multiple tasks efficiently and on time
Must be perceptive with the ability to communicate professionally, relating to individuals at all levels within the firm
Must have the ability to work in a team-oriented environment, with the capability of identifying and solving problems
Must be legally authorized to work in the United States for any employer without sponsorship
If you are a highly motivated, detail oriented and enthusiastic candidate with the ability to prioritize, organize, and maintain a positive attitude in a fast-paced environment, please apply.
An Equal Opportunity Employer Females/Minorities/Veterans/Disabled