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Administrative assistant with room to grow

Doyle Tax Group

Administrative assistant with room to grow

Thousand Oaks, CA
Full Time
Paid
  • Responsibilities

    Doyle Tax Group is a small business and forensic accounting firm specializing in fullservice solutions for local small businesses and unique tax planing strategies for a diverse group of public and private sector clients. Our culture is positive, creative, and engaging and offers the opportunity to work on a wide range of project types. Doyle Tax Group is an ideal place to build a career and develop skills in administration, customer service, learna ccounting skills, entrepreneurship, leadership and life.

    We are seeking a reliable and detail oriented Office Administrator responsible for various administrative duties requiring a thorough knowledge of office routines to support the activities of management and office staff.

    Responsibilities:Include, but not limited to,

    Assist Principal and staff in all administrative functions

    Answer/direct all incoming phone calls and greet all office visitors professionally and courteously.

    Maintain and assist with paper and electronic files

    Coordinate meetings, WebEx presentations, and conference calls

    Assist with IRS calls and correspondence

    Provide assistance typing letters and emails

    Advertising and Creative opportunities

    Partner with Accounting Department for all invoicing related to office

    Maintain building security by following procedures and maintain a clean reception area

    Receive and distribute daily mail and notifications for packages

    Prepare outgoing mail, and arrange for outgoing deliveries by courier and FedEx

    • Order food for office meetings, schedule lunch-n-learns, and assist with special inhouse events

    Daily set-up, clean-up and restocking of departmental kitchen supplies; clean out refrigerator weekly

    Monitor and maintain office, toner, and kitchen/coffee supplies

    Coordinate and maintain offsite storage

    Coordinate vendor maintenance and repair

    Other duties as assigned

    Qualifications:- High school education or equivalent

    Proficient in Microsoft Word, Excel & Outlook, and InDesign

    Experience with graphic design, AIA Contract Software or Newforma is a plus

    1+ years of office experience preferred

    Experience in a busy office environment

    Must present a professional presence and demeanor that is reflective of a corporate office environment

    Excellent verbal communication skills and phone etiquette

    Must be a reliable self-starter and have a strong service-oriented demeanor

    Ability to work at a fast pace, handling multiple tasks efficiently and on time

    Must be perceptive with the ability to communicate professionally, relating to individuals at all levels within the firm

    Must have the ability to work in a team-oriented environment, with the capability of identifying and solving problems

    Must be legally authorized to work in the United States for any employer without sponsorship

    If you are a highly motivated, detail oriented and enthusiastic candidate with the ability to prioritize, organize, and maintain a positive attitude in a fast-paced environment, please apply.

    An Equal Opportunity Employer Females/Minorities/Veterans/Disabled