ROLE

As an Administrative Assistant, your role is to provide administrative and project management support in a well-organized and timely manner. You will work on a one-to-one basis with the Business/FinanceManager to support them with all bookkeeping, payroll, and accounting as well as content creation and other administrative tasks.

RESPONSIBILITIES

• Effectively communicating & managing all administrative tasks related to bookkeeping, payroll, and accounting

• Managing all incoming emails and messages that do not require the attention of the Business Manager while providing other office assistant duties

• Organizing and creating paperwork for vendors and contractors

• Reviewing blog posts, articles, recipes and other content to ensure that they work with the intended objective for customer satisfaction

• Supporting the team by conducting all financial and accounting functions as assigned by management

• Maintaining employee and customer files as needed

• Supporting the management team and responding to administrative inquiries and project management tasks if needed

• Organizing and scheduling meetings while making sure management is well prepared & that all notes/action items are taken/distributed quickly.

• Communicating effectively when and if time constraints are preventing you from completing tasks on time.

• Providing administrative support and back-up to other departments

• Providing all editing documents with minimal revision

• Being available for mandatory weekly team meetings and any other planned meetings that are deemed vital by management

• Following team protocol surrounding hours and task management tracking with hours fully updated at the end of each workday

• Creating and managing Excel spreadsheets, Standard Operating Procedures, Powerpoint Presentations, On-Boarding packages

• Managing all confidential files and confidential and administrative files

• Communicating with any contractors or vendors as needed (ex. CPA).

• ANY other duties deemed necessary by management

RESULTS

• All deliverables are addressed within 1 hour of being assigned and submitted for review 48 hours prior to the deadline or the next client meeting.

• All deliverables need minimal revisions and edits as you become more familiar with structures

REQUIREMENTS

• Working knowledge in GSuite - Gmail, Google Calendar, Google Drive, Google Sheets, Google Doc is required. Basic skills in Photoshop and Illustrator would be a bonus.

• Minimum of 2 years of admin experience highly preferred.

• Embody the company brand in day-to-day work

• Experience in nutrition or Keto is preferred.

• Experience with stakeholder management, vendors, and bookkeeping is required

• Must work well under deadlines and pressing situations.

• Must have an innate ability to seek out answers from other sources and problem-solve with little input from supervisors.

• Must be hungry, willing to learn, and grow with the company

• Expert communication skills. Both written and spoken.

• Having a stable and reliable internet connection at all times

• Must be available 9:30 am - 7 pm EST Monday - Friday

This job description is not all-inclusive and certain activities, duties or responsibilities may be required of the employee as needed.