Job Description

The Consumer Finance and Billing Coordinator is responsible for entry-level accounting tasks, including maintenance of financial records for individuals served and assuring that financial obligations are met on time on behalf of individuals served. Further, the Consumer Finance and Billing Coordinator is responsible for completing all financial documentation required by the county and/or any other funding source.

Responsibilities include:

• Pay bills (as assigned) for individuals served in a timely manner, for persons whom Dungarvin is the Representative Payee.
• Issue money to individuals served from their personal accounts.
• Complete bank deposits.
• Balance checking and savings accounts for individuals served who Dungarvin is the Representative Payee.
• Monitor individuals’ personal money, assuring complete and accurate financial records are maintained.
• Train Lead DSPs on how to complete monthly financial packets - Collect financial documentation from Program Directors (i.e. copies of bills, pay stubs, food stamps, bank statements, petty cash receipts.)
• Audit monthly financial packets
• Assure the social security, Medicaid and Medicare benefits of persons in services remain current.
• Assure the assets of persons in services are accurately and completely maintained.
• Assure the prompt payment of person in services room and board obligations.
• To read, know, and implement organizational policies and procedures.
• To respect individual rights and confidentiality, and assure they are consistently met.
• To serve as a liaison between Accounting staff and Program staff and provide assistance to the Program Directors.
• To assist management team in collecting billing and payroll information.
• Assure service authorizations in assigned programs are maximized.
• Monitor service authorization requests
• Maintain systems to track current reimbursement rates and service agreements for services for each individual consumer.
• Maintain files of all service documentation, contracts for services, billing invoices, and payment statements.
• Run and distribute daily, and monthly, billing audit report as needed for backup.
• Verify monthly billing, including submitting to NCO for timely billing
• Communicate with Accounts Receivable personnel to assure that reimbursements are received for delivered services.
• Provide quality, prompt, and cost-effective customer service.
• Promote a positive and supportive attitude with positive, supportive communication.
• Represent the organization in a professional and responsible manner to personnel, other service providers, and the community.
• Maintains strictest confidentiality; adheres to all HIPAA guidelines/regulations

Complete other duties as assigned.

Qualifications

• Minimum 18 years of age. High school diploma/GED required.
• Experience in basic accounting preferred.
• Previous experience working with and/or knowledge of representative payee responsibilities, eligibility requirements for entitlement programs such as Social Security, foods stamps, etc. as well as checking and savings account maintenance is preferred.
• This position is designated as a Limited Driving Position -- defined as one that requires an employee to drive a motor vehicle as a part of his/her Dungarvin work, but the position does not require, or allow, the employee to drive motor vehicles owned or leased by Dungarvin, or to transport persons served in any motor vehicle, including the employee’s own vehicle. Any employee in this position must comply with the requirements outlined in the POLICY AND PROCEDURE ON DRIVING AND THE USE OF MOTOR VEHICLES (A-8). All employees in this position must have a valid driver’s license and an acceptable driving record, as defined by our insurance carrier. An employee hired for a position that requires the employee to drive his/her own car is responsible for his/her own automobile insurance.

Additional Information

All your information will be kept confidential according to EEO guidelines.

11/20