Job Summary:

We are seeking a highly organized and detail-oriented individual to join Dyna as an Office Manager/Bookkeeper. This role will primarily involve managing bookkeeping and financial functions, administrative tasks, providing support to project managers, owners, and other managers, and ensuring smooth office operations. The ideal candidate will possess strong communication and multitasking skills, along with a solid understanding of bookkeeping, financial principles, construction/electric business operations, and administrative duties. This role has opportunity to transition to upper management controller position with the right qualifications, demonstrated job performance, and credentials.

Minimum Qualifications: Bachelor's degree in Accounting/Business Administration or 5 years equivalent prior work experience in construction accounting. Recent relevant experience in office setting required. Experience in the construction, electrical, or solar industries a plus.

Proficiency in: Microsoft Office (Excel/Ondrive/Teams) Sage 100 Accounting Software/ExakTime, ability to learn new software related to construction industry as needed.

Responsibilities including but not limited to:

Accounts payable processing of invoices, prepare vendor check-run processing activities, mail checks, assist with subcontractor administration and purchase order payment processing procedures, monitor/maintain insurance certificates for subcontractors, ensure all invoices have proper approval and supporting documentation, match vendor invoices with delivery slips and purchase orders, verify quantities, prices, and vouchering for data entry into a job cost system, research vendor statements, identify discrepancies, and assist with credit card charge research.

Accounts receivable processing: receive and process payments, preparation of deposits, and prepare contract billing and invoices.

General Ledger/financial statement maintenance and preparation, coordinate and produce all tax documentation as needed. Consult with management on budgets, spending, policy and procedures.

Oversight of job cost reporting and various management reports as needed.

Assemble financial data to all external agencies and corporations as required to all levels of bonding, insurance, financing and governmental pre-qualifications. Maintain banking compliance and required reporting.

Manage multiple projects simultaneously, maintain a highly organized work area, meet critical deadlines, prioritize daily activities, attention to detail, work well under pressure and multitask.

Strong work ethic, effective written and verbal business communication skills.

Ability to support and work hands on or independently, as part of the accounts payable/purchasing/estimating/project management team. Support project managers with various tasks as needed, including document preparation, data entry, report generation, and coordinating project-related communications.

Responsible for answering phones, data entry, filing, record storage, perform other clerical administrative support duties as needed and special projects as needed.

Maintain business credentialing and related compliance for multiple sister entities: real estate, construction, holding companies. Perform clerical tasks as needed.

Assist owners and other managers with administrative tasks such as scheduling appointments, coordinating meetings, handling correspondence, and maintaining files and records.

Assist with the new employee onboarding process.

Payroll experience or understanding of certified payroll a plus.

Equipment maintenance cost reporting and handling vehicle registrations as needed.

Other Duties:

As the office manager/bookkeeper in the business, there are certain tasks or responsibilities that may not be limited to your job description but need to be completed in order for the business to run successfully. A qualified Office Manager/bookkeeper in this role will accept these tasks as they arise for the betterment of the business. Initiative and the ability to think outside the box to develop efficient and cost effective systems a plus.

Core Competencies & Necessary Attributes: Professionalism: Maintains a high standard of professionalism and demeanor that exemplifies integrity, accountability, teamwork, and respect.

Organization: Attention to detail, ability to prioritize tasks, manage time effectively, and maintain a well-organized work environment.

Communication: Excellent verbal and written communication skills, with the ability to interact professionally and respectfully with colleagues, clients, and vendors.

Bookkeeping and Financial Management: Proficiency in basic bookkeeping principles, including managing accounts payable and receivable, reconciling accounts, and monitoring expenses.

Administrative Support: Experience providing administrative assistance, including scheduling, document preparation, data entry, and record-keeping.

Problem-Solving: Ability to identify issues, gather information, and propose effective solutions. Strong analytical and problem-solving ability, calculate mathematical extensions, and the capacity to interpret data and make recommendations.

Confidentiality and Ethics: Maintains strict confidentiality of sensitive information and adheres to ethical standards. Adaptability: Must possess the ability to adapt to different personalities, management styles, and team compositions. Demonstrate the ability to work independently and produce high quality work with a high level of accuracy.

Manager Oversight:

Report Directly to owners.

Performance Evaluations

Supervisory Responsibilities:

This position does not have any direct or indirect reports at this time.

Compensation Outlook:

Salary 55k - 80k

Yearly merit increase

Based on overall health of the company

Paid based on evaluation and merit

Additional Pay Structure

Profit Share Program (percentage of year end profit share)

Benefits: Full time employment, 5 days a week 8-4.

Paid time off

401K with company match

Health Insurance Dental Insurance

Profit Share Program

Employee Appreciation Events

Accountability and Check-Ins:

Quarterly Self and vertical evaluations

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Associated Builders and Contractors of Connecticut.