Job Description

Job Description

E-470 OVERVIEW:

**** E-470 Public Highway Authority is a dynamic 47 mile toll road on the eastern perimeter of the Denver Metro area that serves its customers as well as providing back office tolling services for all other toll facilities in the State of Colorado. E-470 has experienced tremendous growth since the Great Recession which has led to strong performance metrics and operating challenges. E-470 strives to provide top-notch customer service, improve safety and save time for our drivers while being Colorado’s one-stop-shop for tolling.

At E-470, the Finance department is a small but diverse function that includes accounting and auditing, budget, financial analysis, treasury and debt management, procurement, and tolling services made up of finance professionals and staff. The Finance team is committed to developing our leaders of tomorrow while creating an enjoyable and supportive work environment.

JOB FUNCTION:

The Accounts Payable Specialist position reports to the Controller within the Finance Department with direct supervision from the Finance and Payables Supervisor. The position is responsible for performing accounts payable functions along with other financial tasks as assigned.

JOB DUTIES:

Coordinates all payable functions on a weekly basis with the Finance and Payables Supervisor.

Invoices and Payables

• Prepare all invoices for payment using invoice software application: match to existing purchase order (PO) or request for requisition/PO to be created, confirm price and quantities, request packing slips/delivery ticket (if applicable), and/or seek payment approval from appropriate manager, director or executive director. Ensure all payables are accurate, timely and followed-up on if aged.
• Prepare purchase order and payables batches for supervisor review; integrate into accounting system for payment processing.
• Respond to vendor invoice/payment inquiries, reconcile vendor statements, research and resolve discrepancies.
• Process monthly employee expense reports within the expense reporting system and ensure accuracy and documentation is provided and aligned with Authority policies, obtains proper approvals and is processed timely.
• Prepare monthly purchasing card statement for payment and review, ensuring accuracy and proper documentation.

Payments

• Process weekly payment batches to vendors or customers (refunds) to ensure timeliness of payments. Prepare all backup documentation for review.

• Process monthly employee expense reimbursement, purchasing card or manual check request payment batches to ensure timeliness of payments. Prepare all backup documentation for review.

• Process ad hoc check, EFT, credit card or wire payments to ensure timeliness of payments, as requested. Prepare all backup documentation for review.

• As needed, process check status requests, issues or exceptions with vendor payments, and work with the Finance and Payables Supervisor on check void or stop payment issues/requests.

• Maintain payment batches log and send notifications of payment batches processed to the finance team.

Other Duties

• Track employee personal FedEx shipments (or accidental personal Pcard charges) and assist with generating monthly invoices seeking reimbursement.
• Assist with maintaining and tracking other financial documents for future storage or identification.
• Assist with vendor maintenance tasks as requested by Finance and Payables Supervisor.
• Perform user maintenance and training related to employee expense reporting and assist with overall maintenance and changes within the reporting system.
• Void unreconciled or returned checks in the accounting system per established policies and maintain voided check log for use in unclaimed property process.
• Complete monthly reconciliations of voided check tracking spreadsheet, checks cashed, skipped voucher numbers and others as requested.
• Assist management with internal and external audit functions as requested.
• Assist Director of Finance with various administrative or coordination tasks, as assigned.

REQUIREMENTS:

**** · Any combination of training, education, and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Public or Business Administration, or related field

· Knowledge of finance and accounting terminologies and concepts, especially the accounts payables function

· Minimum of two (2) years related experience in accounting and/or payables functions

· Proficient with accounting system software including accounts payable modules; Microsoft GP (Great Plains), KwikTag and/or Concur experience is preferred

· Proficient in Microsoft Excel, Word and PowerPoint

· Well-developed oral and written skills, with the ability to critically think and problem solve, work with mathematical concepts and communicate effectively

· Ability to work both individually and as a member of a team

· Demonstrates strong initiative and ability to manage recurring tasks concurrently, as well as commitment toward completing assignments in a timely manner

· Special projects may be assigned as needed

· Must be detail-oriented with strong organizational and analytical skills

COMPENSATION

• Pay Range : 65,000- 71,000 per year

BENEFITS:

• Group Medical, Dental, Vision, Life Insurance, Short- and Long-Term Disability

• Retirement plan

• Paid time off

• Professional development/ Tuition reimbursement