Job Description

Since 1965, E.G. Conley, P.C. has successfully provided public accounting and business services to our clients in the Pittsburgh Area. Our track record of success is linked directly to the quality of our team members and their dedication to providing exceptional customer service along with technical expertise. At E.G. Conley, located in the north hills of Pittsburgh, you will work closely with a supportive team of peers and managers, where every member of the team is a valued contributor and is recognized for their dedication and service to our clients.

Our Office Manager provides the administrative support for the firm and serves as the focal point for communication as the vital connection between our staff, leadership team, vendors, etc. Offering a collaborate friendly culture, we are seeking a talented candidate who will thrive in a professional services firm providing high level office management and firm administrative oversight.

WHAT WILL I DO?

• Manage daily office functionality and general communication flow
• Report office progress to management and work with them to improve office operations and procedures
• Answer telephone calls and emails from clients and direct to relevant staff; admin responsibilities for RingCentral communications platform
• Maintain portal service for clients and manage notifications to Team
• Process monthly client billing/statements
• Process tax packages and financial statements, package reports
• Monitor and manage 8879’s for tax practice
• Send and manage Tax Organizers in 4th quarter
• Monitor all office supply inventories and order as required (i.e. print cartridges, kitchen supplies, etc.)
• Manage vendor relationships (supplies, mail, UPS, etc.)
• Exemplify professionalism and embrace a “roll up your sleeves’ attitude
• Create and maintain an office environment that is clean and safe
• Manage support staff – tax processor
• Notarize client documents
• Report Team PTO monthly
• Assist in onboarding new team members; print necessary documents, train on RC system

QUALIFICATIONS AND SKILLS:

• Strong written and verbal communication skills to produce reports, assign tasks, and handle vendor contracts, etc.
• Minimum 2-3 years of demonstrated experience as an office clerk, administrative assistant, secretary or similar role in a professional environment
• Bookkeeping skills
• Notary certification
• Hands on experience with office machines (e.g., copiers, fax machines, printers)
• Deep knowledge of MS Office Suite
• Excellent time management skills and the ability to independently prioritize work
• Organization skills with the ability to multitask to complete a wide variety of tasks
• Strong interpersonal skills to interact positively with all team members

At EG Conley, we take care of our team and reward them with competitive compensation, generous benefits, and great perks. Compensation will be commensurate with experience.

· Flexible work hours and relaxed dress code

· Outstanding company-paid Medical insurance

· 401(k) retirement plan with matching program

· Company supported life insurance

· Companywide profit sharing plan

· Comfortable modern office environment

· Free coffee and parking

Company Description

The experts at EG Conley are more than just accountants; they are knowledgeable advisors who leverage extensive business experience to help you achieve all your financial goals and push your business to new heights -- from productive and successful to a highly profitable industry leader! - See more at: http://www.egconley.com.