Are you the one who keeps the wheels turning and the magic happening?

We're looking for an Executive Assistant with a difference - someone who can juggle packed calendars and high profile events with style, efficiency, and a touch of creative flair. This is your chance to step into the beating heart of a fast-paced office, supporting senior leadership, delivering standout events, and helping shape the culture and presence of a dynamic New York team.

If you're sharp, connected, unflappable, and know how to get into the city's most sought-after venues before the crowd does, keep reading.

We're especially keen to hear from people with backgrounds in the start-up world, creative or media agencies, or the NYC events scene and who come with a black book of venues, suppliers, and cultural insight that keeps things one step ahead.

------------------------

The role at a glance:

EA Executive Assistant – Events & Operations
New York City, USA (In-Office)
$100,000 - $130,000 per annum
Plus Benefits inc Health, Expensed Taxis, Socials, Home Set-up
Full Time 9am-6pm
Reports to: Partner + broader NYC team
Company: collaborative, forward-thinking firm
Company culture and values. Act like an owner. Act with creativity – Dare to fail. We look after each other.

Your Skills:

• Experience within a startup / fast-paced VC-backed firm (ideally small team) or media / creative agency
• Experience managing C-level executives while owning team culture
• Event management experience
• Experience with office relocations
• Some background in internal comms, hospitality, or brand experience is a plus
• High-energy, great with people - colleagues and client facing
• Bilingual or multicultural workspace exposure is a plus

The Role:

This isn't just another EA role you'll be part right hand to leadership, part office operations lead, part events maestro, and part brand builder. You'll thrive here if you love variety, can anticipate what's needed before anyone else says it, and bring a solutions-first mindset to everything you touch.

We are seeking a dynamic and highly organized Executive Assistant (EA) to join our New York team. This hybrid role combines executive support, office management, and event coordination with the exciting potential to grow into a more marketing-focused role within the firm.

What You'll Be Doing:

Executive Support.

• Provide day-to-day support to senior Partners (calendar, travel, scheduling, personal admin)
• Coordinate investor meetings and high-touch communications
• Prep agendas, track follow-ups, and manage sensitive documents with discretion

Office Operations.

• Be the linchpin that keeps the office running smoothly - from supplies to onboarding
• Liaise with vendors, landlords, and service providers
• Be the first point of contact for all team and office needs

Events & Experiences.

• Plan and deliver unforgettable internal and external events — from offsites to receptions
• Lead venue scouting, logistics, budgets, and onsite coordination
• Ensure every touchpoint feels elevated, intentional, and on-brand

Marketing, Communications & Brand Support.

• Contribute to the brand presence through social media, newsletters, and digital content
• Support marketing and communications efforts as part of a future growth track into brand or comms

What You Bring:

• 5+ years of experience as an EA, office coordinator, or event/marketing associate
• Strong organisational and communication skills; attention to detail is a must
• Experience in event planning, preferably in a professional services or start-up environment in New York or other big cities of the U.S.
• Administrative background with an ad agency / media / later stage start-up that understands marketing, and has a good social /events network and access to great venues
• knowledge of running and hosting great events
• Proficient in MS Office, Google Suite; ZOOM, Slack, experience with event and CRM tools is a plus.
• Self-starter with a collaborative mindset and a positive, can-do attitude.
• Excellent work ethic
• Excellent written and spoken English
• Additional language would be a big plus.

Ready to Own It?

This is a rare opportunity to make a visible impact from day one. You'll be working closely with senior leaders, running high-profile events, and shaping the day-to day experience of a buzzing NYC office. If you're ready to bring energy, creativity, and precision to a role that truly has variety and influence - we want to hear from you.

Application notice... We take your privacy seriously. As you might expect you may be contacted by email, text or telephone. Your data is processed by our talent partner RR (Recruitment Revolution) on the basis of their legitimate interests in fulfilling the recruitment process. Please refer to their Data Privacy Policy & Notice on their website for further details.