Assistant Job Description

· Provides administrative support to ensure efficient office operations.

· Maintains physical and digital filing systems

· Responds to emails and other digital queries and correspondence

· Drafts and edits letters, reports, and other documents

· Inputs and updates information in databases and spreadsheets

· Coordinates and prepares meeting agendas and takes meeting minutes

· Researches as requested and compiles and summarizes information for reports

· Works closely with other managerial staff and supports other colleagues as needed

· Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations

· Ensures that deadlines are met and adapts to changing priorities

· Organize office and assist associates in ways that optimize procedures

· Create and update records ensuring accuracy and validity of information

· Conduct research

· Possess interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations

· Proactive approach to problem-solving and process improvement

· Ability to work well independently and in collaboration with others

· Other duties as needed