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Director of Event Production

EFM Recruiting

Director of Event Production

Los Angeles, CA
Full Time
Paid
  • Responsibilities

    Our client is a Los Angeles based studio pioneering story driven experiences through Design, Creative Technology, and Integrated Production.

    The Director of Event Production oversees the Production department. This person’s primary role is to oversee and manage the successful execution (installation, show and strike) of all jobs.

    They will work with all departments to anticipate and plan for timely and budgeted implementation of company work.

    Responsibilities:

    • Oversee the Production department, to ensure successful and efficient execution of jobs
    • Assign production managers to jobs, for balanced workloads and appropriate skill sets working on the jobs best suited to them
    • Works with Project Management department to properly plan for the installation of jobs, creating a smooth and seamless show/event/activation
    • Allocates production labor to jobs, hiring freelance labor when needed
    • Develops budget and cost controls
    • Acts as Production representative in capabilities / new business meetings and RFP presentations
    • Reviews client RPFs, participates and provides strategic oversight related to Production in cross functional kick off meetings, creates/oversees creation of RFP budget and work back
    • Participates in project planning and creative meetings elevating ideas and providing guard rails for ability to deliver within timeframes and budgets
    • Participates in weekly client calls / video conferences as an executive team member
    • Leads production process start to finish; acts as Executive Producer on large scale productions
    • Leads accountability and acts as a sounding board for the team on all aspects of the production of jobs, services including:

                  - project critical paths and workflow

                  - project timelines and workbacks

                  - project budget estimates and revisions

                  - post production reconciliation

    • Oversees and approves Job Sheets, Pull Sheets, Punch Lists, and all other onsite paperwork needed for jobs
    • Works across departments to understand the details of the job, communicating this information to Production Managers that will be installing onsite
    • Identifies new and maintains existing relationships with vendors, fabricators, and suppliers - including but not limited to: printing, scenic, lighting, sound, transportation, permits, insurance, security, trucking, and shipping
    • Manages IT department and budget to maintain appropriate inventory of A/V equipment assets

    QUALIFICATIONS

    • 7-10+ years’ experience managing experiential and event production projects; background in concert production a plus
    • Strong leadership and cross-functional working skills. Must work well within teams and be able to lead effectively
    • Demonstrated knowledge and historical, well-rounded experience of event production
    • Ability to manage a diverse, and hungry internal and external staff of Production Specialists
    • Ability to handle numerous projects simultaneously with excellent organizational skills, while self-managing priorities and commitments is essential
    • Excellent client focus, interpersonal and written communication skills required
    • Ability to proactively anticipate obstacles and create solutions
    • Must possess a strong work ethic, thrive in a fast-paced dynamic work environment, and do it all with positivity and a sense of humor
    • Daily use of: Microsoft Office, G Suite, Slack, Asana, Deltek WorkBook
    • Familiarity with Sketch Up, Adobe Suite, CAD, and Vectorworks a plus