Job Description
We are seeking a Service Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Service Coordinator Tasks:
Work with service manager to schedule and coordinate service calls
Coordinate procurement of equipment
Assign job numbers and organize service, Inspection, Material orders.
Assign Purchase orders to vendors.
Uploading inspection reports using company software
Work with project managers to schedule techs for jobsites
Invoice and upload documents to Quickbooks
Collections
Daily telephone and email follow-through with customers
being a “Team Player” that is willing to help anyone who may be need of assistance
Constantly operates a computer and other office productivity machinery (copier/printer, etc.)
Must be able to remain in a stationary position 50% or more of the time
Qualifications:
Ability to prioritize based on current project demands
Excellent customer service skills
Basic Quantitative math skills, percentages, basic additional & subtraction.
Computer skills - you will use Quickbooks, Microsoft Office – (Excel, Word, Outlook), Sharepoint
Detail oriented, Prompt, On-time
Problem Solving
Positive Attitude
Excellent telephone, interpersonal, and communication skills are required
Must be dependable and reliable with ability to complete tasks without need for follow up
General knowledge of office practices/procedures and office equipment
Ability to learn proprietary software
Work in a fast-paced service environment
Ability to work as part of a team to achieve the Company’s overall goals
Prior experience in service-based business
Required
Skills/Qualifications
Valid driver's license
High School Diploma; Bachelor's Degree or equivalent work experience preferred
Drug screening required
Quickbooks experience - certified a plus
Preferred
Quickbooks certified +++
Availability to start within two weeks after offer made/accepted.
Background in accounting
Work Environment: This job is in an office setting in a stationary position 50% of your day
Benefits:
Opportunity for additional on the job training to enhance individual opportunity
Job Type: Full-time
Benefits:
Schedule:
Experience:
Education:
License:
Work Location:
One location
RESPONSIBILITIES:
QUALIFICATIONS:
Company Description
Special Hazard Fire Suppression Contractor installations, service and inspections.