Job Description

SUMMARY:

• Type, edit, and proofread letters, memos, reports, presentation materials, and prepare correspondence. 
• Prepare materials from rough draft. 
• Receive and prioritize incoming correspondence and phone calls. 
• Respond to inquiries, including responding to routine requests for materials and information. 
• Maintain confidential information including department records and files. 
• May make travel arrangements, prepare and distribute agendas and meeting minutes, maintain appointment schedules and plan and coordinate special events.
• Provide broad-level administrative assistance based on general direction. 
• Facilitate projects by preparing and maintaining project plans, budgets, and staffing requirements.
• Track progress and identify/resolve obstacles or elevate issues to resolve barriers. 
• Provide a centralized source of information to the department.
• Collect information from files or other areas of the company for routine inquiries and reports. 
• Compile, coordinate and prepare required departmental reports. 
• May assist in the formulation of department budget, track actual to planned expenses and report variances; coordinate budget results with management. 
• Prepare and issue cost allocation and charge back information to Corporate Accounting.
• May write, design, format, test and maintain departments’ web site utilizing a variety of web-authoring, graphics, and multi-media software applications.
• Participate in special projects or other duties as assigned.

Qualifications

• Regular attendance is essential for this role.
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confidential.
• Basic mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Additional Information

Education/Experience

• Associate’s degree with additional college coursework or Bachelor’s degree.
• Experience with advanced administrative work, including MS Office applications, or the equivalent combination of education and experience.
• 2-4 Years' Experience

All your information will be kept confidential according to EEO guidelines.